Office Manager
EXANTE · Warszawa, Masovian Voivodeship, Poland ·
- Category
- Operations
- Experience
- 3+ years
Who we are
We are a global wealth-tech company powering the next generation of trading. We deliver cutting-edge centralised trading solutions and robust B2B financial infrastructure. Our proprietary trading platform offers clients seamless access to stocks, ETFs, bonds, futures, options, swaps, funds, and currency pairs- all within a single, multi-currency account.
We believe in the boundless flow of capital and information. Whilst developing EXANTE, we saw technology as a means to improve global connectivity of the financial services industry. Over the years, we have earned a reputation for providing superior service and for getting the results our clients and customers want.
Most importantly, people have come to know us for our technological insights and focus on privacy. Our inspiration stems from the talent and ambition of our clients. We are offering an ecosystem of financial products and services that would provide the most tailored assistance to traders.
Our culture
Everything at EXANTE starts with our people. We bring together almost 800 minds across 70 locations. We place trust in our team with real autonomy - the freedom to drive change across products, processes and everything in between. That trust fuels innovation, and the demands of the markets build resilience; we adapt, push forward, and we look after each other while we do it.
That freedom is matched by real investment in growth: we back our people with ongoing learning, hands-on development and the kind of stretch opportunities that turn good careers into great ones.
The Role Purpose
The Office Manager in Warsaw serves as the backbone of local operations, ensuring the Polish office runs efficiently, safely, and seamlessly on a day-to-day basis. This role bridges general administrative management, facility operations, and team culture to create a productive environment for local employees and visitors.
Reporting Line: Office Management Team Lead
Worksite: Office-based
What You Will Do
- Be the manager of the office and keep it running like clockwork.
- Manage relevant office vendor relationships.
- Organization of staff parties and family days for the whole team.
- Handling budgeting and accounting, maintenance and repair projects.
- Manage and assist with coordination of cross-continent shipments and orders of some staff and marketing merch.
- Support the leadership team directly, anticipating needs and staying one step ahead.
- Support the Office Administration team on company-wide projects.
- Serve as the first point of contact for visitors in our Polish office and manage incoming mail.
- Business trip coordination (if required).
What You Will Bring
- Previous experience in office operations or 3+ years in luxury hospitality establishments.
- Strong organizational and time-management skills.
- Expert in Google Workspace ecosystem (Docs, Sheets, Slides, Forms, and Drive management)
- Fluent Polish and English.
- Ability to multitask, prioritize, think strategically and work independently is essential.
- Strong problem-solving skills and attention to detail.
- Competitive salary that reflects your experience and the value you bring.
- Flexible benefits package — choose the options that suit your life, not a one-size-fits-all bundle.
- A genuinely good place to work — an informal, collaborative culture where ideas are heard and bureaucracy stays out of your way.
- Continuous learning — ongoing training, education programs, and the support to deepen your expertise in a fast-moving industry.
- Connection beyond your desk — events that bring our teams together to network and celebrate.
- Global exposure — work side by side with talented colleagues from all over the world, across a business serving clients in 100+ countries.
EXANTE is a global prime broker backed by proprietary technology and dedicated service. All regulated group companies and fully controlled affiliates and subsidiaries are committed to compliance with data protection laws, including the GDPR. We process personal data in line with the GDPR principles of fairness, purpose limitation, transparency, data minimisation, storage limitation and deletion, accuracy, confidentiality and integrity, and accountability. We rely on legitimate interests to assess and manage your application, after determining that our interests are not overridden by your rights and interests. You have the rights of access, rectification, data portability, erasure, restriction of processing, and objection to processing. To exercise your rights or contact our Data Protection Officer, please see our GDPR policy at https://exante.eu/gdpr/.
We retain recruitment data only for as long as necessary for the purposes described above, after which it will be securely deleted unless we are required to keep it longer to comply with law or you consent to a longer retention.
Where personal data is transferred outside the EEA, it will be protected to a standard at least equivalent to that sought by the GDPR. Personal data is safeguarded by technical and organisational measures that are reviewed and updated regularly. This website is not intended for individuals under 18 and we do not knowingly collect data relating to children.