Office Manager

You’ll click with us if you

• Tend to thrive in dynamic environments and approach challenges with common sense and practicality

• Can keep track of many threads - understanding what must happen in a day, a week, a month - while keeping the company’s core value and each task’s priority

• Possess the empathy and composure to understand and work with people from diverse backgrounds and regions

Responsibilities

• Accurately maintain employee files, update HR policies and create healthy company culture
• Closely collaborate with the Finance & Accounting team on expense overview and tracking
• As a member of People & Culture, collaborate cross-functionally with IT, Finance, and Legal teams to architect office environments and internal programs that authentically embody and reinforce the company’s philosophy
• Work closely with European Employee Experience Managers and global People & Culture members, outline HR/Administrative policies, lead employee onboarding and offboarding programs, implement benefit programs, and design tangible and intangible atmospheres
• Act as a liaison between our global offices to ensure all business processes and relevant paperwork are up-to-date and accurate
• Support global business logistics, including travel coordination, visa processing, and relocation arrangements, to ensure seamless collaboration across global offices
• Facilitate business expansion by managing and allocating tasks among the relevant functions, determining deadlines, and monitoring performance
• Regularly assess office operations processes and assist in revamping them to increase efficiencies
• Manage office environments and infrastructure, overseeing facility maintenance, vendor relations, and procurement processes to optimize administrative costs.
• Review the accuracy of Finance-related documents, ensure the budget, and track expenditures

Requirements

• Min. 1 year of experience in office administration or employee experience or related positions
• A good understanding of administrative tasks, including Procurement, budgeting, and welfare programs, through the lens of employee engagement, ensuring that every touchpoint in the office reflects a cohesive corporate culture
• Extensive experience collaborating with back-office operations to ensure seamless office infrastructure and operational efficiency
• Basic level of understanding of German labor law
• Proficiency with tools such as Google Workplace, MS Office, Slack, or any other communication software
• Sound judgment in a fast-paced, dynamic environment
• Strong verbal and written communication skills
• Willing to travel when needed
• Fluent in German and English, and other languages will be a plus
• Must be a European citizen or have a valid and independent working visa for Germany

Plus if you have

• Proven experience in projects regarding office relocation or global office setup
• Familiar with working in a fast-paced environment and solving ambiguous and complex problems
• Acquainted with HRIS/HRMS systems
• Experience working in a start-up company or collaborating with global teams

Benefits

• Refresh month after every 5 years of employment in the company
• 1 week extra holidays between Christmas and new years
• Company Pension Scheme
• Deutschland Ticket
• Partial Gym Membership Support (Urban Sports Club)
• International + modern working environment
• Young and fast growing team
• Start Up mentality
• Room for growth
• Flexible working hours