Office Manager and Data Annotator

Univrses is a Stockholm-based 3D Computer Vision and AI company. We provide the perception and spatial awareness necessary for an increasingly autonomous world. While our roots are in the automotive sector, we have pioneered a new category: Infrastructure Intelligence. Our 3DAI™ system transforms ordinary vehicles into sophisticated mobile sensors, providing road authorities across Europe (Sweden, UK, Italy, and beyond) with real-time, actionable insights. We are shifting city management from reactive repairs to proactive, data-driven maintenance—saving costs, reducing CO2 emissions, and improving public safety.

• The Backbone of Operations: Every 3DAI™ deployment starts with a phone and a holder in a box. You make sure devices are set up, tested and shipped across Europe on time and fully traceable.

• Quality at the Source: Our AI is only as good as its data. You help keep our annotation work accurate and on schedule.

• The Heart of the Office: You shape the everyday experience of 40 scientists, engineers and business builders in our bright office by the water in Hammarby Sjöstad.

• Established yet Agile: Founded in 2015, we have the stability of an established firm with the speed of a startup.

A hands-on, varied role spanning data, hardware, logistics and workplace. No two days look the same, and you'll be the go-to person who makes things happen.

• Data Annotation & Quality: Annotate, re-annotate and validate data, monitor quality standards, and troubleshoot annotation tools.

• Annotation Team Support: Help annotators meet productivity, quality and deadline targets. Train new annotators and answer questions about processes and tools.

• Device Setup: Charge, configure and install apps on phones and car phone holders, create user accounts per internal guidelines, and test every device before it ships.

• Packaging & Shipping: Pack collection kits according to checklists, label and document contents, ship via our providers, and log tracking so all hardware is traceable.

• Inventory Management: Keep device and accessory inventory up to date, run regular stock checks, and initiate replenishment when stock runs low.

• Office Coordination: Organise weekly team breakfast and Lunch & Learns (polls, food orders and all), manage office hardware, and handle deliveries, including pickups from local collection points.

• Workplace Environment: Keep the office tidy and welcoming, from desks and fridges to fresh flowers, and proactively improve how we work.

• Organised by Nature: You love structure, checklists and accurate records.

• Hands-on and Practical: You're comfortable unboxing deliveries, setting up a phone, packing a shipment and fixing a basic tech issue, all in the same afternoon.

• Detail-oriented: Whether validating annotations or labelling a package, you get it right the first time.

• Service-minded: You enjoy helping colleagues and making the workplace better for everyone.

Required:

• Experience: Background in office coordination, administration, operations, logistics or a similar hands-on role.

• Tech Comfort: Confident setting up smartphones and apps and quick to learn new tools.

• Accuracy: A track record of maintaining precise records, inventories or quality-controlled work.

• Communication: Fluent English, with the ability to explain processes clearly and train others.

Preferred:

• Experience with data annotation, labelling or quality assurance work.

• Experience with inventory management, shipping or e-commerce logistics.

• Swedish language skills.

• AI-tool literacy — using AI to speed up your own workflows and problem-solving.

• Driving licence.

We provide the environment and the tools for you to do the best work of your career.

• Responsibility: Become a true stakeholder in a small team where your work keeps our operations running.

• Variety and Growth: Gain exposure to AI data workflows, hardware deployment and international logistics, with real room to shape how we work.

• The "Work-Life" Blend: A culture that values output over "desk time". Overtime is rare, something you don't find in many tech startups.

• Upsides: A secure Pension Plan and Wellness activities for up to 5 000 SEK per year paid by the company.

• Monday Momentum: Kick off the week with team breakfast.

• Thursday Knowledge: Weekly Lunch & Learns with internal or external speakers, with catered lunch paid by the company.

• Friday Wind-down: Celebrate the week's wins at Friday After Work (free beer from our well-curated beer fridge!).

• The Workspace: A bright, collaborative office in Stockholm with the essentials (yes, including the mandatory startup ping-pong table).

If you're an organised, hands-on problem solver who loves keeping things running smoothly, we want to hear from you.

To apply, please include the following:

• Your CV

• A cover letter

Note: All application materials must be in English.