MSA Contract Administrator

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The Contract Administrator is responsible for managing vendor contracts. Working under the direction of the Legal Department attorneys, the Contract Administrator is responsible for overseeing the contract lifecycle management, including participation in the creation, negotiation, execution, compliance, and renewal process of the Company’s contracts to support operational efficiency and minimize organizational risk The Contract Administrator will participate in the on-boarding process of new vendors. Additionally, the candidate will perform Paralegal and/or Legal Assistant functions by assisting attorneys with litigation matters, such as coordinating and participating in the pre-claim processes, drafting and reviewing legal documents, and supporting discovery and file management.

Job Responsibilities:

Include but are not limited to

• Create, maintain, and organize contract and onboarding databases to ensure accurate records and efficient document retrieval.
• Facilitate the onboarding process for vendors and contractors by collecting necessary documentation, Master Service Agreement forms, and ensuring adherence to insurance requirements.
• Under the direction of attorneys, review, draft, and manage contracts, amendments, and supporting materials.
• Analyze contract terms for risk, compliance, and inconsistencies, escalating issues as necessary to ensure proper resolution.
• Oversee contract routing, approvals, and execution in accordance with established internal processes and timelines.
• Development and management of a contract repository system in the LawVu or similar platform, including the coordination with other internal departments to collect and review relevant contracts.
• Prepare and distribute contracts, forms, reports, and related materials to vendors and internal stakeholders in a timely manner.
• Conduct regular contract and vendor audits, document procedures, and process improvements to enhance efficiency and strengthen vendor management and contract lifecycle efficiency.
• Provide comprehensive administrative and litigation support, including file organization and maintenance, collection and review of documents, and facilitating document production during legal proceedings.
• Assist in maintaining compliance with company policies, legal requirements, and best practices related to contracts and vendor onboarding.

Required Qualifications:

• Advanced proficiency in Microsoft Office 365, including Word, Excel, Outlook, and Teams.
• Strong time management and organizational skills with the ability to work independently, prioritize tasks, and self-start projects.
• Professional written and verbal communication skills, demonstrating clarity and attention to detail.
• Understanding of basic contract law with the ability to identify and minimize contractual risk and exposure.

Preferred Qualifications:

• Bachelor’s degree in business, legal studies, or a related field; equivalent experience considered.
• Prior experience with contract management and case management software such as LawVu.
• Paralegal certificate or coursework in contract law.
• Prior experience in a contract specialist, contract administration, or similar role.
• Prior experience as a litigation paralegal or legal assistant.
• Familiarity with insurance coverage types, policy limitations, and endorsements.

Diamondback is an Equal Employment Opportunity Employer. Diamondback provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, veteran or disability status, genetic information, pregnancy, or any other status protected by law. Diamondback participates in E-Verify. Learn more about E-Verify.