Merchandising Project Coordinator (Luxe Promo)
Olberding Brand Family · New York City, NY ·
- Category
- Project management
- Experience
- 3+ years
Merchandising Operations Project Management Coordinator
At Olberding Brand Family, formerly Phototype, we’ve been helping brands shine since 1919. As a family-owned company, we’re passionate about delivering exceptional client service and world-class creative solutions across graphics design, brand strategy, packaging, and print production. We Design, Optimize, and Protect Brands bringing beauty and consumer products to life across in-store, print, and digital experiences.
We’re looking for a Merchandising Operations Project Management Coordinator to join our Integrated Partner Team supporting two brands in the LUXE portfolio, Armani & Valentino. In this role, you’ll bring to life the retail experiences from behind the scenes – coordinating projects, tracking regional data, managing vendor files and approvals, and ensuring every detail reflects L’Oréal’s brand vision. You’ll collaborate closely with Marketing, Visual Merchandising, Retail Design, and Sourcing teams, while also working directly with retailers and vendors to make products truly shine on the shelf. If you have a keen eye for visual merchandising but love the operation discipline of databases, timelines, budgets and cross-functional approval & tracking, then this role is a perfect fit.
What You’ll Do
Merchandising Project Support
- Partner with key stakeholders for routing & approvals from brief through execution for in-store displays, gondolas, and secondary placements.
- Schedule, participate in, and document action items for key project meetings to ensure seamless communication from concept to shelf.
- Track and maintain project schedules based on critical dates for on-time, efficient, and cost-effective execution.
- Ensure final merchandising items are delivered accurately to the Creative Operations and RDO teams.
Bring Retail Experiences to Life
- Support Marketing and Visual Merchandising teams in developing, trafficking for approval, and maintaining planograms for retail updates, product launches, and secondary displays.
- Update and maintain retailer databases, including door quantities and display formats, based on approved planograms.
- Perform cross-checks of vendor production files against project briefs to ensure accuracy in product placement, inclusion, and naming across various retailer formats.
- Review vendor-provided planograms and coordinate with VM and Marketing leads to consolidate feedback in the approval tool in accordance with RDO timelines.
Creative Operations & Workflow Optimization
- Route artwork and merchandising materials through client tools for cross-functional approvals.
- Utilize software (IWD) and AI tools to execute tasks and improve workflow efficiencies.
- Proactively identify bottlenecks in the artwork routing and vendor approval processes to elevate overall project execution quality.
Who You Are
- Beauty & Retail Focused: 3–5 years in visual merchandising, retail operations, or project management, bonus points for experience in beauty or luxury brands.
- Organized & Detail-Oriented: A deep, intuitive understanding of visual merchandising guidelines combined with an obsession with spreadsheets, databases, and detail-oriented administrative tracking.
- Creative & Collaborative: Outstanding written and verbal communication skills; comfortable coordinating with diverse stakeholders including external vendors, printers, and internal corporate design leads.
- Tech-Savvy: High comfort level with project management systems (e.g., Wrike, ESKO, Mediabox), planogram software (IWD preferred), and the Microsoft Office Suite (especially Excel). Experience with ERP/inventory software (like SAP) or Adobe Creative Cloud is a major plus.
- Client-Centric: Passionate about delivering exceptional results for clients, internal teams, and colleagues.
Minimum Required Skills
- College degree (e.g., Bachelor of Arts) or equivalent experience within appropriate discipline such as Business, Graphic Arts, Marketing, Advertising, or an equivalent combination of education and experience sufficient to successfully perform the key accountabilities of the job required.
- Experience with and understanding of full project or product lifecycle
- Ability to demonstrate leadership, drive results, solve problems, and possess interpersonal skills from prior work situations
- Experience gathering requirements, business analysis, and documentation
- Strong communication skills plus the ability to establish, grow and maintain client relationships
Nice-to-Haves
- Knowledge of cosmetics, beauty, or consumer product packaging.
- Experience in retail production or merchandising at creative agencies.
- Familiarity with project management tools and artwork approval platforms.
Why You’ll Love Working Here
- Be part of a creative, collaborative, and growing team shaping how brands look and feel in-store.
- Competitive salary and full benefits from day one, including medical, dental, life, and disability insurance.
- Flexible work arrangements and opportunities for professional growth.
- 401k, profit-sharing, and educational reimbursement to invest in your future.
At Olberding Brand Family, we’re passionate about beautiful experiences, whether it’s a product launch, an in-store display, or the satisfaction of seeing a brand come to life. If you’re organized, creative, and love beauty, this role is for you. We offer a dynamic work environment, competitive salaries, full employer subsidized health benefits effective first of the month following hire date that includes medical, dental, life insurance, short-term disability, and opportunity to elect other health benefits. Additionally, we offer flexible work arrangements, 401k, and profit-sharing plans.
The Olberding Brand Family is an equal opportunity employer and welcomes individuals of diverse talents and backgrounds
Salary range for this role: $70 - $100k