Merchandising Administrative Executive

Job Summary

To assist the Admin Manager in providing general administrative support across departments, ensuring smooth operation and fulfillment processes.

Responsibilities

• Process customer orders and dispatch all necessary documents promptly to support order fulfillment
• Raise purchase orders and process invoices to maintain accurate financial records
• Generate sales orders, invoices, and packing lists to support sales and shipping operations
• Prepare internal documents and reports to aid departmental decision-making and record-keeping
• Sort, file, and archive documents systematically for organized record management and easy retrieval
• Liaise with suppliers to place orders, provide feedback on goods and services, and resolve issues promptly
• Perform additional administrative tasks assigned by the line manager to support team objectives

Preferred competencies and qualifications

• Use MS Office applications proficiently to complete administrative tasks efficiently
• Communicate clearly and collaborate effectively with team members and external suppliers
• Demonstrate willingness to learn and adapt by taking on tasks beyond current job scope to support operations