Medical Education Program Manager
Yale University · New Haven, Connecticut ·
- Employment
- Fellowship
- Category
- Project management
- Company size
- 1000+
- Salary
- USD 68,000 – 120,500 / year
Oversees medical education programs (residencies, fellowships, internships) at Yale, managing administrative, HR, and operational tasks including ACGME compliance, recruitment via ERAS/NRMP, and budgeting for orthopedics and rehabilitation training.
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Overview
Under the general direction of the Associate Director of Administration for Orthopedics and Rehabilitation, and with considerable latitude for exercising discretion and independent judgment, the Manager of Education will provide a high level of administrative and academic management by overseeing all activities related to the supervision of the Orthopedics education and training programs. This position will be responsible for managing all administrative, human resources, supervisory and operational facets including management of ACGME and Non- ACGME fellowships and residency programs. This position is also responsible for medical student education, observerships, internships and other visiting students and scholars.
In conjunction with the Finance Manager for the Integrated Business Office for the Departments of Surgery, Anesthesia and Orthopedics, this position will assist in the development of the annual budget and quarterly monitoring for assigned areas.
Recruitment responsibilities will include:
Establish policies, strategy and ideology of recruitment.
Manage the Electronic Residency Application Service (ERAS) process.
Screen all applications and invites candidates for interview.
Update recruitment websites, and materials provided to applicants.
Establish and manages interview process, ranking, and post-match activities.
Submit National Resident Matching Program (NRMP) list via Internet.
Verify Educational Commission for Foreign Medical Graduates (ECFMG) documentation and ensures visa requirements are met.
Program Accreditation responsibilities will include:
Understand the Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, and program requirements.
Act as subject matter expect and advise program director of requirement interpretation.
Coordinate completion of Program Information Form (PIF) for ACGME site review.
Prepare department, faculty, and physicians-in-training for site visit.
Serve as key participant in site visit.
Organize internal review with institution’s policy, procedure and mission statement.
Information Technology Responsibilities will include:
Update ACGME webADS, American Board of Radiology, Tracking, ERAS, NRMP, surveys, and national reports.
Implement and maintain program management software.
Develop and maintain database on residents, fellows, graduate students, trainees, and alumni.
Create and maintain recruiting web pages.
Required Skills and Abilities
1. Demonstrated experience with high level management of Residency/Fellowship programs.
2. Understanding of ACGME requirements, an experience with ERAS.
3. Strong organizational skills. Ability to coordinate across multiple teams and multi-task.
4. Strong written and verbal communication skills. Ability to present on behalf of the Vice Chair of Education.
Preferred Skills and Abilities
1. Demonstrated ability managing/supervising others preferability Residency/Fellowship coordinators.
2. Proven experience handling Education budgets.
Principal Responsibilities
1. Supervises administrative staff. 2. Conceptualizes, develops, and plans for programs. 3. Advises participating faculty and staff on models and focus areas. 4. Advises leadership on the overall progress of programs, anticipates potential problems, and recommends changes to meet objectives. 5. Leads effective coordination with Yale faculty, partners, and others involved in programs, setting expectations and preparing participants for programs. 6. Leads execution of application, selection, and management process. 7. Designs and executes a strategy for effective follow-up and tracking of delegations and post-event progress. 8. Designs and implements programs, with potential linkages to relevant events. 9. Develops, maintains strong relationships, and liaises with faculty, partners, and others and facilitates connections to appropriate resources 10. Drafts reports, memos and communications materials as needed. May perform other duties as assigned. Required Education and Experience Bachelors’ Degree in related field and four years of related experience or an equivalent combination of education and experi Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements:Job Posting Date
08/26/2026Job Category
ManagerBargaining Unit
NONCompensation Grade
Administration & OperationsCompensation Grade Profile
Manager; Program Leader (M5)Salary Range
$68,000.00 - $120,500.00Time Type
Full timeDuration Type
StaffWork Model
HybridBackground Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.