Marketing Project Manager

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Position Title:

Marketing Project Manager

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Marketing Specialist

Job Duties:

The University of Wisconsin-Oshkosh invites applications for a full-time Marketing Project Manager within the Division of Marketing & Communications. In this role, you will oversee the planning, coordination, prioritization, and execution of marketing and communications projects that support the university’s strategic goals, brand initiatives, and institutional storytelling efforts.

Working in a collaborative, fast-paced environment, you will serve as a central operational partner across the division—helping ensure projects move efficiently from concept through completion while improving communication, workflow visibility, and cross-functional alignment.

Key Job Responsibilities:

Project & Workflow Management

• Manage the intake, prioritization, scheduling, and execution of marketing and communications projects across multiple teams and stakeholders.

• Coordinate timelines, deliverables, approvals, and resource allocation to ensure projects are completed on time and aligned with strategic priorities.

• Serve as the primary administrator and champion for project management platforms and workflow systems (e.g., Asana), helping standardize processes and improve operational efficiency.

• Develop and maintain project plans, production schedules, campaign calendars, status updates, and reporting systems.

• Monitor project progress and proactively identify risks, bottlenecks, competing priorities, or communication gaps.

Event & Campaign Coordination

• Support coordination and execution of university-wide marketing campaigns, institutional initiatives, special events, and high-profile communications projects.

• Assist in managing timelines and logistics surrounding campus events, launches, and strategic communications efforts.

Collaboration & Communication

• Partner closely with creative, digital, content, social media, web, video, photography, and leadership teams to coordinate integrated marketing initiatives.

• Facilitate project kickoff meetings, status updates, and stakeholder communications to ensure clarity, accountability, and alignment.

• Consult with campus departments and university partners to understand project objectives, communication goals, and deliverable expectations.

• Support leadership in managing departmental priorities, workload balancing, and operational planning.

Process Improvement & Operations

• Identify opportunities to streamline workflows, reduce duplication, and improve collaboration across teams and departments.

• Help establish scalable project management standards, documentation practices, intake procedures, and operational processes.

• Maintain organized project records, documentation, and asset tracking systems.

• Assist with campaign reporting, operational analytics, and performance tracking as needed.

Department:

Marketing

Compensation:

Starting at $44,000 commensurate with experience

Required Qualifications:

• Demonstrated experience managing complex projects, timelines, workflows, and cross-functional collaboration within a fast-paced, deadline-driven environment.

• Strong working knowledge of project management systems and workflow platforms, with the ability to effectively manage projects, communication, task assignments, reporting, and operational coordination within Asana being critical to success in this role. Experience with platforms such as Monday.com, Trello, Basecamp, or similar systems is also valued.

• Exceptional organizational and time management skills with strong attention to detail and the ability to manage multiple concurrent priorities effectively.

• Excellent written, verbal, and interpersonal communication skills, including the ability to build positive working relationships across diverse teams and stakeholders.

• Ability to work collaboratively with campus partners, leadership teams, creative staff, and external constituents while maintaining professionalism and responsiveness.

• Strong critical thinking and problem-solving abilities, with the capacity to adapt quickly to shifting priorities, deadlines, and organizational needs.

Preferred Qualifications:

• Experience working within higher education, nonprofit, agency, or creative services environments.

• Familiarity with integrated marketing and communications workflows, campaign planning, creative production processes, and operational coordination.

• Knowledge of Agile, Scrum, or other project management methodologies and process improvement frameworks.

• Experience supporting cross-functional creative, digital, content, or communications teams.

• Demonstrated ability to identify workflow inefficiencies, improve operational processes, and implement scalable project management solutions.

Education:

• Bachelor’s degree in marketing, communications, business administration, project management, public relations, or a related field—or an equivalent combination of education and relevant professional experience.

How to Apply:

• Resume
• Cover Letter
• Link to a portfolio or reel showcasing a range of video work (please include a link to this in your resume)

Contact Information:

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on 06/28/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Contact Information:

For questions regarding your application and additional options to apply, contact Human Resources at [email protected] or 920-424-1166

Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices:

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO Police Department, at (920) 424-1212 for a paper copy.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.