Marketing Operations and Project Specialist

Who we are

We’re not your typical non-profit. We bring swagger to everything we do. That means we move with purpose in every step, driven by our commitment to putting our community at the centre of our work. Every day, we ask ourselves to see possibility where others see limits. Because people with Parkinson’s and care partners deserve better. Better care, more inclusive research and access to treatment and supports that make living well possible.

Our mission is to empower and inspire people living with Parkinson’s and their care partners to live fully and courageously. Through community support, advocacy, and research, we encourage others to see a diagnosis not as a dimming of light, but a spark for a new beginning.

Move forward. Together. On Mission.

Who we need

Reporting to the Director, Brand Strategy, Marketing & Communications, we are hiring a Marketing Operations and Project Specialist. As our new Marketing Operations and Project Specialist, you will coordinate marketing initiatives from intake and planning through execution and reporting. You will translate marketing briefs into actionable project plans, build and manage workflows, coordinate contributors and approvals, monitor timelines and deliverables, and keep everyone informed and accountable. You will bring an understanding of how marketing work moves from concept through content, creative, approvals and production, applying critical thinking and sound judgement to keep projects moving when requirements and approval processes differ.

This is an existing full-time, fully remote opportunity open to candidates across Canada.

What’s in it for you

Purpose you can connect to. Your work will help a national organization turn ideas and priorities into marketing that supports people living with Parkinson’s and their care partners. Whether you are coordinating an initiative connected to research, fundraising, advocacy or community support, you will understand what the work is trying to achieve and why getting it right matters.

Ownership that goes beyond keeping projects on track. You will introduce practical improvements that make a visible difference to how the team operates. You will ask the questions that have not been answered, create the plan, bring the right people together and keep the work moving through delivery. This is an opportunity to strengthen how the team plans, manages and measures its work.

A mission-driven organization with momentum. You can bring your skills to an organization where the purpose is deeply human, and the expectations are equally clear. Parkinson Canada is embracing technology, thoughtful prioritization and new ways of working to increase its impact. You will join a team that wants people to think, contribute ideas, take ownership and move meaningful work forward.

As our new Marketing Operations & Project Specialist, you will:

• Turn marketing briefs into actionable plans. You will participate in project intakes to understand what the team is trying to achieve, who needs to be involved and how success will be measured. You will identify missing information, clarify requirements and establish the timelines, responsibilities, dependencies, approvals and deliverables needed to move from brief to execution.
• Drive projects forward. You will take ownership of marketing projects once they move into execution, coordinating the people, decisions and deliverables required to maintain momentum. You will anticipate dependencies, follow up on outstanding commitments, resolve issues where you can and raise risks early when additional input or decisions are needed.
• Build and manage effective workflows. You will translate project plans into clear, visible workflows, giving the team an accurate view of priorities, responsibilities, progress and next steps. Using Monday.com, you will keep project information current and use the platform to create visibility, support action, and reinforce accountability.
• Apply judgement to different project needs. You will recognize that every initiative will not follow the same path. You will consider the audience, goals, budget, funding requirements, content, contributors and approval process to determine what each project needs, adapting the workflow while maintaining the structure required for successful delivery.
• Bring people together to deliver. You will work across Marketing & Communications and with teams such as fundraising and research to coordinate contributions, decisions and approvals. You will clarify responsibilities, communicate changes and next steps, and respectfully follow up to keep commitments and timelines on track.
• Strengthen how the team works. You will identify opportunities to improve templates, workflows and processes based on what you learn from managing projects. You will help create greater consistency and visibility where it adds value while avoiding unnecessary processes when a simpler approach will achieve the desired result.
• Convert activity into useful insights. You will maintain recurring reports, dashboards, and campaign summaries, including month-over-month and year-over-year comparisons and other performance measures. You will help organize and communicate results so the team can understand performance and use those insights to inform future activity.
• Keep marketing operations running smoothly. You will coordinate the practical requirements behind the team’s work, including meetings, vendors, French-language translation, and marketing platforms and tools. You will use Microsoft tools, monday, and available AI-enabled technology to organize information, improve efficiency, and support delivery.

What you bring:

• The marketing experience. You have experience coordinating marketing initiatives and understand how work moves from an idea and brief through content, creative, approvals, production and delivery. You understand the different contributors and handoffs involved and can anticipate what comes next. Your background may include marketing coordination, marketing operations, account management or project coordination. Experience in a nonprofit, healthcare, higher education, government or another environment involving multiple teams and complex approval processes is an asset.
• The project management skills. You know how to manage multiple projects at different stages while maintaining visibility into timelines, dependencies, approvals, priorities and deliverables. You can anticipate what may affect progress, maintain attention to detail and keep people focused on what needs to happen next. You understand that effective project management is as much about coordinating people, decisions and information as it is about managing tasks. You are comfortable using or a comparable platform such as Asana, ClickUp or Trello.
• The critical thinking and resourcefulness. You do not need every step mapped out for you. You can assess the information available, recognize what is missing and ask questions that get to the information you need. When you encounter an obstacle or ambiguity, you investigate, consider the options and recommend a practical way forward. You know when you have enough information to decide and when you need to bring someone else into the conversation.
• The ownership and follow-through. You take responsibility for your work from the moment it is handed to you through to completion. You track commitments, close loops, and follow up when something is outstanding rather than waiting for someone else to notice. You communicate progress, anticipate issues and raise risks or delays early.
• The judgement and adaptability. You value clear processes, but you recognize that not every marketing initiative will follow the same path. You can assess what a situation requires and adjust your approach without losing sight of the details, deadlines or intended outcome. You are comfortable balancing multiple priorities and responding constructively as requirements change.
• The relationship building and collaboration skills. You work effectively with colleagues across different teams, priorities and areas of expertise. You build trust, understand what others need from you and bring people together around a shared outcome. You are comfortable asking for decisions, following up on commitments and creating accountability while maintaining positive working relationships.
• The communication skills. You have exceptional written and verbal communication skills. You ask clear questions, clarify expectations, share useful updates and make sure people have the information they need to act. You can adapt your approach and messaging to your audience, whether you are working with an internal team, leadership, partners or the broader public. Bilingualism in English and French is an asset and would be valuable when coordinating French language marketing work.
• The technical aptitude. You have strong practical skills using Microsoft tools and can quickly learn new systems and platforms. You are comfortable exploring AI-enabled technology and using available tools to organize information, solve problems, improve efficiency, and support the quality of your work.
• The independence and accountability. You are comfortable working remotely and can organize your time, manage competing priorities, and maintain momentum without needing detailed day-to-day direction. You stay connected to the team, communicate proactively and recognize when to move forward independently and when to ask for support.

Other Requirements

• All applicants are advised that offers of employment are contingent upon the successful completion of a criminal background check and references.

Compensation:

At Parkinson Canada, we believe that compensation should be fair and supportive of your experience and growth. For this role, the salary is between $60,000 - $70,000 per annum. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity. We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact.

We believe in transparency and open conversations about compensation. If you have any questions about our approach, we are happy to discuss them throughout the hiring process.

Join us

Working at Parkinson Canada is more than a job - it’s a movement. The symptoms of Parkinson’s can push people into the shadows. At Parkinson Canada, we inspire people to step into the light: connected, supported, and empowered.

We help people embrace the wobbles, the wiggles, and the wonky moments, transforming every shuffle into a dance, every tremor into a beat, and every challenge into something that can still hold joy.

Join us and help people living with Parkinson’s find their joy - and their swagger.

Apply now

If you're excited about this role but your experience aligns differently with every requirement, we encourage you to apply. While specific qualifications may be strictly required, others can be based on various experiences, backgrounds, and knowledge. We can't promise an interview, but we will consider your whole application.

What you can expect from our interview process:

• A virtual interview with a Talent Advisor to discuss your interest in joining the company and in the role. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
• A virtual interview with the Director, Brand Strategy, Marketing & Communications to explore your marketing experience, approach to coordinating multiple projects and stakeholders, and ability to work independently in a remote environment. You will discuss how you bring structure and momentum to work when all of the details are not defined at the outset.
• A final virtual interview with the Director of Marketing & Communications and a senior member of the Marketing & Communications team. The conversation will explore collaboration, judgement, critical thinking and your approach to managing marketing workflows. This stage may include a short project scenario designed to understand how you assess an incomplete marketing brief, identify missing information, ask questions and determine how you would move the work forward.

Parkinson Canada is firmly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, Indigenous People of North America and the world, persons with disabilities, 2SLGBTQIA+ persons, and those who may contribute to the further diversification of ideas. We are committed to providing equitable opportunities in employment and to providing a workplace which is free from discrimination and harassment. We are equally committed to providing an inclusive and accessible workplace. If you require accommodations, please reach out to us at [email protected].

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