Manager, Facilities Management (Engineering & Projects)

Job Description

Key Responsibilities:

1. Facilities Engineering & M&E Systems Management

• Oversee the operation, maintenance, and performance of all building engineering systems, including ACMV, electrical distribution, fire protection, lifts, plumbing, and sanitary systems.
• Ensure high system reliability to support research operations, including BSL2, chemical, and radioactive environments.
• Implement preventive and predictive maintenance programmes and monitor system performance.
• Lead post-stabilisation fine-tuning and optimisation of M&E systems to improve efficiency, reliability, and alignment with operational needs.

2. Project Management (Enhancement & Fit-Out Works)

• Lead the planning and execution of enhancement, laboratory and office fit-out projects.
• Manage the full project lifecycle, including design review, tendering, contractor management, site supervision, testing and commissioning, and handover.
• Ensure projects are delivered on time, within budget, and meet technical and operational requirements.

3. Defects Management

• Lead the resolution of outstanding construction defects during the Defects Liability Period (DLP).
• Liaise with consultants, main contractors, and subcontractors to ensure timely and quality rectification.
• Establish and maintain a structured defect tracking and reporting system.

4. Contract & Procurement Management

• Lead the preparation and execution of maintenance and service contracts for all M&E systems, including development of technical specifications, scope of works, and performance KPIs.
• Conduct tender evaluations and recommend contract awards.
• Oversee contract mobilisation and ongoing vendor performance management.

5. Regulatory Compliance & Technical Governance

• Ensure compliance with all relevant regulations, codes of practice, and statutory requirements.
• Review designs and engineering works for regulatory compliance.
• Support audits, inspections, and authority submissions where required.

6. Laboratory Infrastructure & Stakeholder Support

• Work closely with the Lab and Safety Manager to support laboratory design, upgrades, and operational requirements.
• Ensure facility infrastructure meets biosafety, research, and regulatory standards.
• Coordinate system shutdowns and infrastructure modifications with minimal disruption.

7. Facilities Management Integration

• Support broader Facilities Management functions, including coordination with soft FM operations, security systems, and shared facility management.
• Contribute to overall FM strategy, operational planning, and service delivery improvements.
• Provide technical leadership and guidance within the FM team to strengthen capability and resilience.

8. Risk Management & Business Continuity

• Identify risks related to engineering systems, projects, and contractor performance.
• Develop and implement mitigation measures to minimise operational disruption.
• Support emergency response planning and execution.

9. Documentation, Reporting & Continuous Improvement

• Maintain accurate technical and project documentation, including as-built drawings and asset records.
• Provide regular reporting on system performance, project progress, and defect status.
• Drive continuous improvement initiatives, including energy efficiency and system optimisation.

Qualifications

• Bachelor’s degree in Engineering or related discipline
• Minimum 5–8 years of relevant experience in facilities management, engineering operations, or project management.
• Experience managing building services systems and facilities upgrading projects.
• Prior supervisory or managerial experience preferred.