Management Support Associate

Summary:

The Management Support Associate provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings.

• Prepare and organize documents, presentations, and reports.

• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

• Arrange travel itineraries, including flights, accommodations, and transportation.

• Maintain and organize filing systems, both electronic and physical.

• Process expense reports and track budgets.

• Take and distribute meeting minutes.

• Coordinate and organize company events.

• Perform occasional driving duties for work-related errands, meetings, or operational requirements.

Project Support:

• Assist in the planning and execution of projects, ensuring deadlines are met.

• Track project progress and provide regular updates to management.

• Gather and analyze data to support decision-making.

• Assist in the creation of project documentation.

• Communication and Coordination:

• Serve as a liaison between management and other departments or external stakeholders.

• Communicate effectively with all levels of the organization.

• Prepare and distribute internal communications.

• Maintain confidentiality of sensitive information.

Operational Support:

• Assist in the development and implementation of office policies and procedures.

• Order and maintain office supplies.

• Troubleshoot office equipment issues.

• Assist with onboarding of new employees.

• Assist with any other tasks assigned by management.

Qualifications:

• Bachelor's degree in business administration or a related field (preferred).

• Proven experience in an administrative support role, preferably supporting senior management.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Ability to work independently and as part of a team.

• Ability to handle multiple tasks and prioritize effectively.

• Strong attention to detail and accuracy.

• Ability to maintain confidentiality.

• Experience with project management software is a plus.

• Must have a valid driver’s license and basic driving skills.
  The role may require occasional driving for work-related errands, meetings, or operational support.

Skills:

• Calendar Management

• Meeting Coordination

• Document Preparation

• Travel Arrangements

• Expense Reporting

• Project Coordination

• Communication Skills

• Problem-Solving

• Time Management

• Proficiency in common office technologies.

Benefits:

1. Free device program

2. Excellent company culture

3. Employee Stock Option Program

4. Work with local & international brands

Brand We've worked with:

Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte

Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei