Maintenance Project Coordinator

Position Overview:
The Maintenance Project Coordinator reports to the Maintenance Manager, and supports the maintenance organization by coordinating, and tracking maintenance/capital-related projects and initiatives at the facility. This role is accountable for the safe and smooth allocation of contract resources, balancing the needs of the facility and the work that is scheduled to be completed. This work includes all internal projects, capital projects, and supporting plant outages, as necessary. This role serves as the primary liaison between internal teams, contractors, and stakeholders, ensuring seamless execution from planning through completion. In addition to these coordination efforts this role will serve to champion a mindset of continual improvement using his or her experience to mentor others across the team as well as directly driving efficiency of execution. This is a Monday-Friday day schedule with evenings and weekends as needed.

Critical Success Criteria:

• Effective Contractor Oversight: Ensure embedded contractors operate safely, efficiently, and in alignment with company standards and values.
• Major Maintenance Project Leadership: Successfully plan, execute, and deliver major maintenance projects on time, within scope, and on budget.
• Capital Project Management: Oversee construction and installation of capital projects, ensuring compliance with specifications and quality standards.
• Field-Centric Execution: Maintain a strong presence in the field while balancing periodic office-based planning and reporting responsibilities.
• Quality Assurance: Validate project execution against project manager specifications, ensuring adherence to safety, environmental, and operational requirements.
• Proactive Progress Monitoring: Track project milestones, provide timely updates to stakeholders, and resolve issues before they impact timelines or costs.

Responsibilities:

Embedded Contractor Management--

• Foster a culture of safety and environmental stewardship by modeling company values and ensuring contractor alignment with organizational vision and standards.
• Provide direct oversight of embedded contractors, including workload planning, prioritization, and performance management.
• Develop and maintain manpower schedules to meet project requirements and maintenance surge demands, ensuring optimal resource utilization.
• Serve as the primary liaison for contractor performance, compliance, and issue resolution.
• Leverage project management and CMMS tools to schedule, track, and report on activities.
• Prepare and manage project budgets, monitor expenditures, and drive cost efficiency.
• Deliver regular status updates, risk assessments, and KPI reports to senior leadership.
• Facilitate cross-functional meetings with operations, engineering, and reliability teams to ensure alignment and execution.
• Capture lessons learned and implement best practices to enhance future project outcomes.
• Ensure embedded contractors have correct PO’s or WO’s and all costs are captured in the CMMS for the work performed on site assets.

Project Planning & Scheduling--

• Develop comprehensive project plans, timelines, and resource allocation strategies for major maintenance events.
• Utilize project management and CMMS systems for scheduling, tracking, and reporting.
• Manage project budgets, monitor costs, and ensure financial accountability.
• Provide timely updates to leadership on progress, risks, and performance metrics.
• Coordinate planning sessions with operations, engineering, and reliability teams.
• Document lessons learned and integrate best practices into future projects.
• Collaborate with procurement and storeroom teams to ensure timely availability of materials and parts.

Execution & Oversight--

• Direct contractors, vendors, and internal teams to achieve project milestones on schedule.
• Enforce strict adherence to safety protocols, environmental regulations, and industry standards.
• Conduct risk assessments and implement mitigation strategies to minimize operational impact.
• Manage multiple projects concurrently under tight deadlines while maintaining quality standards.
• Maintain comprehensive documentation of scope, timelines, costs, and post-project evaluations within CMMS systems.

Project Coordination--

• Establish and lead a site-level Project Steering Committee to maintain focus on critical initiatives.
• Present project updates and execution punch lists to stakeholders, ensuring transparency and accountability.

Requirements:

• High School Diploma or GED minimally required
• 3+ years of previous work experience in maintenance coordination, planning, or project management
• Previous work experience preparing and presenting detailed information to large groups
• Strong understanding of maintenance workflows, CMMS systems, and reliability principles
• Technical proficiency in Microsoft Office Suite including Outlook and Teams
• Technical proficiency with project management tools such as MS Project
• Excellent communication and problem-solving skills
• Excellent organizational skills with the ability to be flexible and adaptable, and change priorities and direction as needed, allowing for optimum effectiveness
• Proficient math skills and communication in English (including reading & writing)
• Ability to work independently and collaboratively in a fast-paced environment
• Highly self-motivated and directed, ability to work well under pressure and maintain composure during high-stress situations, manage and prioritize multiple tasks concurrently, attend to details, and meet deadlines
• Proven leadership skills to champion change in a highly dynamic environment
• Ability to work across departments and partner with all levels within the organization

Physical Requirements:

• Willingness and ability to wear Personal Protective Equipment (PPE) in designated areas (hard hat, safety glasses, gloves, boots, and hearing protection) with or without reasonable accommodation
• Willingness and ability to wear respiratory protection directly against skin (i.e. clean shaven if applicable) with or without reasonable accommodation
• Willingness and ability to be able to move about the plant, including climbing a flight of stairs, with or without reasonable accommodation
• Willingness and ability to work in a hot production area wearing protective clothing with or without reasonable accommodation

Compensation Information:
Salary Range: $88,054 - $140,655. This position is also eligible for a short-term incentive plan which is determined by the achievement of strategic objectives. The market rate for the role is typically at the midpoint of the salary range; however, variations in final salary are determined by additional factors such as candidate qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Benefits: Gopher Resource is proud to offer a comprehensive benefits package that promotes the health, wellness, and financial security of our employees. List of benefit offerings include medical & pharmacy, dental, vision, health savings account (HSA), flexible spending account (FSA), dependent care spending account, life insurance, disability programs, telemedicine, parental leave, tuition support, legal insurance, identity theft protection, gym membership discounts, EAP, 401(k) with a company match, and paid time off (vacation, personal, bereavement, holidays).

Gopher Resource is an Equal Opportunity Employer