Logistics & Procurement Officer - Emergency Response Roster

Summary

*Please note: This is an on-call roster role, not full-time employment.*

The Logistics and Procurement ERT Officer serves as a core member of the Emergency Response Team, deploying to disaster-affected areas to lead on-the-ground procurement, logistics, warehousing, and asset management operations in support of life-saving humanitarian response. Operating in immediate emergency settings, this position is responsible for the rapid sourcing, transport, storage, and distribution of relief items, vendor identification and onboarding in coordination with global departments, and the establishment of efficient logistics infrastructure in austere and rapidly evolving environments. The Officer ensures all emergency procurement and logistics activities comply with organizational policies, donor requirements, ethical standards, and applicable laws and regulations. The role requires close coordination with field teams, headquarters departments, partners, and external stakeholders to enable a timely and effective humanitarian response.

Main Responsibilities

Emergency Deployment & Field Operations

• Deploy rapidly to domestic and international emergency response settings, often on short notice, to establish and manage logistics and procurement operations.
• Lead on-the-ground procurement of goods, services, and relief commodities in immediate emergency environments, ensuring speed, accountability, and compliance.
• Set up and manage temporary warehousing, storage solutions, and distribution hubs in disaster-affected areas.

Procurement & Vendor Management

• Identify, vet, and source local and regional vendors in emergency contexts, evaluating capacity, pricing, quality, and reliability.
• Coordinate with the Global Procurement Department to onboard newly sourced vendors, ensuring all due diligence, compliance, and documentation requirements are completed.
• Issue purchase orders and negotiate contracts, pricing, terms, and conditions with suppliers in emergency settings to secure best value under time-critical conditions.
• Interface with the Global Logistics and Global Procurement Departments to align field activities with organizational directives and standards.

Transport, Warehousing & Asset Tracking

• Transport or arrange the transport of relief items, including coordinating with freight forwarders, customs brokers, and local transport providers as needed.
• Develop delivery schedules and optimize distribution routes to ensure efficient, safe, and timely delivery of non-food items (NFIs) and other relief commodities to affected populations.
• Oversee inventory management, warehouse operations, and asset tracking using Relief Compass or equivalent logistics and inventory platforms.
• Maintain accurate records of stock levels, asset movement, distributions, and procurement activities; conduct regular audits to verify inventory accuracy.

Coordination & Stakeholder Engagement

• Work, coordinate, and liaise with logistics-related groups, humanitarian clusters, and operational partners active in the response area.
• Coordinate with local agencies, government counterparts, vendors, and community partners to streamline distribution and avoid duplication of efforts.
• Support the Emergency Response Team with travel, housing, accommodation, and related deployment logistics arrangements for incoming staff and partners.
• Generate procurement, distribution, and logistics performance reports for the Global Humanitarian Response Director and other senior leadership.

Compliance & Safety

• Ensure all emergency logistics and procurement activities comply with organizational policies, donor regulations, safety protocols, and applicable laws.
• Uphold ethical procurement standards and safeguarding requirements throughout all field operations.

Scope and Travel

Frequent domestic and international deployment to emergency response sites, often on short notice and for extended periods. May supervise warehouse associates, drivers, and short-term logistics personnel during deployments.

Education & Certifications

• Bachelor's degree in Supply Chain Management, Logistics, Business, Procurement, Humanitarian Affairs, or a related discipline preferred.
• Valid passport required, with the ability to travel internationally on short notice.
• Valid driver's license and the ability to legally operate a motor vehicle required.
• Valid Certification for Forklift Driving preferred.

Experience

• Minimum of three (3) years of progressively responsible experience in procurement, logistics, or supply chain management, including direct experience in humanitarian or emergency response settings.
• Demonstrated experience managing on-the-ground procurement, warehousing, and distribution operations in immediate emergency or disaster-affected environments.
• Experience identifying and onboarding vendors and coordinating with centralized procurement and logistics functions.
• Experience using Relief Compass or comparable logistics and inventory management platforms.
• Minimum two (2) years of experience managing projects and relationships with government, private sector, and humanitarian partners.
• Familiarity with humanitarian standards, donor compliance requirements, and disaster response procedures.

Skills & Competencies

• Ability to operate effectively under pressure in austere, rapidly evolving, and immediate emergency environments.
• Strong vendor identification, negotiation, and contracting skills, with the ability to secure favorable terms in time-critical conditions.
• Proficiency in inventory control, warehouse operations, asset tracking, and distribution planning.
• Strong route planning and transportation management skills, including the ability to transport or arrange the transport of relief items.
• Excellent interpersonal and coordination skills to liaise with internal departments, partners, vendors, and community stakeholders.
• Strong organizational and recordkeeping skills to maintain accurate procurement, inventory, and distribution records.
• Effective written and verbal communication skills, including the ability to produce clear reports for senior leadership.
• Sound judgment, adaptability, and problem-solving skills to resolve logistical challenges in dynamic operational environments.
• Technical proficiency with logistics, inventory, and fleet management software.
• Knowledge of safety protocols, transportation regulations, and humanitarian response procedures.
• Proficiency in operating a pallet jack.
• Must be able to lift up to 50 lbs.
• Must be able to stand for long periods of time.