Legal Secretary (Trusts & Estates)

LEGAL SECRETARY – SACRAMENTO

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time (40 hours per week), experienced Litigation Legal Secretary to join the Trusts & Estates Practice Group in our Sacramento office. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced legal environment while delivering high quality work and exceptional client service. A hybrid arrangement option may be available after 90 days with four (4) days in office/one (1) day remote.

RESPONSIBILITIES

• Maintain attorney calendars by scheduling court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, travel, and other appointments while monitoring critical deadlines and filing requirements
• Prepare, revise, proofread, format, and finalize a wide range of legal documents, including litigation pleadings, motions, discovery, briefs, and correspondence with accuracy
• Prepare documents for state and federal court filings, discovery, arbitration, mediation, and hearings, including electronic filings
• Schedule couriers, court reporters, expert witnesses, and other litigation support services
• Coordinate the preparation of charts, graphs, exhibits, and other courtroom or presentation materials
• Complete and submit conflict check forms and new matter requests
• Maintain all client matter files and documents within iManage
• Represent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
• Coordinate communications with clients, courts, opposing counsel, vendors, experts, consultants, court reporters, and outside service providers
• Maintain professional relationships with clients while preserving the confidentiality of attorney-client communications
• Prepare expense reports, enter attorney time, and review and edit pre-bills
• Answer and screen telephone calls
• Send, receive, and manage attorney email and facsimile communications, as needed
• Read, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessary
• Photocopy, scan, assemble, and distribute documents and binders as required
• Collaborate with attorneys, paralegals, and administrative staff to ensure timely completion of projects and provide cross-coverage as needed
• Perform other administrative and legal support duties as assigned, including providing assistance to other legal secretaries as needed