LEGAL SECRETARY - SOLICITOR OF STATE COURT (2911)

This is a full-time position and receives all benefits afforded to regular employees.

Summary: The purpose of this position is to perform secretarial work associated with providing administrative support in a legal office environment and processing documentation and information relating to an assigned department.

Essential Job Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Provide secretarial support in a legal office environment for an assigned department/division; processes a variety of documentations associated with department operations within designated timeframes and per established procedures.

• Provides secretarial support for attorneys, officials, and/or staff of assigned department; assists with preparation of legal documents and maintenance of records; screens telephone calls, mail, emails, and other communications and initiates appropriate action/response; composes, types, edits, or proofreads correspondence; records and/or transcribes dictation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

• Attends and assists attorneys in court. Serves as backup coverage to other employees within the department as needed.

• Performs reception functions; answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.

• Performs customer service functions; provides information/assistance regarding department services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints, and initiates problem resolution.

• Creates files, accusations, motions, orders, subpoenas, and other legal documents to be used in the prosecution of misdemeanor cases.

• Prepares discovery documents and request evidence from outside agencies or victims.

• Types, composes, prepares, or completes various forms, reports, correspondence, legal documents, budget documents, travel request or other documents.

• Receives various forms, reports, correspondence, calendars, evidence, and documents; reviews, completes, processes, forwards or retains as appropriate.

• Maintains current resources and misdemeanor offense; replace and update as laws/procedures change.

• Operate a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, internet, email, or other programs; performs basic maintenance of office equipment, such as replacing toner, drums, paper; coordinates service/repair activities as needed.

• Maintain confidentiality of departmental issues and documentation. Take, pass, and maintain security, awareness, and integrity training with the Georgia Crime Information Center.

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