Legal Secretary
Nextlaw Labs · Rome, Metropolitan City of Rome, Italy ·
- Work mode
- Onsite
- Employment
- Contract
- Category
- Administration
You will undertake a variety of administrative and clerical tasks as the point of reference for all queries, requests or issues, assisting a team of attorneys and Partners. You will manage daily, weekly and monthly agendas, arrange meetings and appointments, make travel arrangements, and answer and redirect phone calls. You will draft and format documents, perform translations, prepare correspondence, and open legal matters while collecting AML related documents and preparing case files. You will hand-deliver documents to court when required, create expense reports, help meet deadlines with timely reminders, and support the monitoring of trial deadlines. You will also archive documents, update case records and contact inventories, conduct documentary research, and support the compilation of timesheets.
Responsibilities
- Manage the daily/weekly/monthly agendas and arrange new meetings and appointments
- Make travel arrangements
- Answer phone calls and redirect them when necessary
- Draft and format documents (Word and PowerPoint), perform a few translations
- Prepare and distribute correspondence, memos and forms
- Open legal matters, collect AML related documents, prepare case files and provide electronic submissions
- Hand-deliver documents to court when required
- Create expense reports
- Facilitate the meeting of deadlines by providing timely reminders
- Provide support with the monitoring of trial deadlines
- Archive documents
- Update case record memories and inventories of contact details
- Conduct thorough documentary research
- Provide support with the compilation of timesheets
Requirements
- Proven experience as Legal Secretary within an international Law Firm
- Proficiency in English (level C1 is required)
- Proficiency in MS Office
- Familiarity with Quadra and PCT electronic filing softwares
- Integrity and professionalism
- Familiarity with office organization and optimization techniques
- High time management capability
- Excellent written and verbal communication skills
Benefits
- One-year temporary contract with the possibility of extension to permanent
- Lunch tickets
- Agile working policy
- Welfare