Legal Secretary - Community Associations

Stark & Stark is actively hiring a Legal Secretary for our Community Associations practice in our Hamilton, NJ office. In this full-time, on-site role, you’ll work closely with attorneys, clients, and other professionals to deliver excellent work on behalf of our clients. If you’re ready to do challenging work in a fast-paced, collegial environment, we want to hear from you.

Responsibilities:

• Prepare, revise, proofread, and finalize a wide range of legal documents, correspondence, forms, templates, governing documents, and filings for attorney review and approval.
• Provide administrative and legal support to attorneys in the Community Associations practice, helping manage a fast-paced workflow involving homeowner, condominium and cooperative association matters.
• Professionally answer and handle phone calls and act as client liaison on practice matters.
• Maintain organized and accurate electronic case files, including document management, scanning, copying, filing, faxing and mailing.
• Coordinate and prepare materials for association-related filings and transactions, including annual reports, attorney registrations, e-recordings, governing-document books and online versions, and other practice-specific submissions.
• Assist with billing inquiries, expense-related submissions, settlement or disbursement documentation, and follow-up activities as needed.
• Handle other responsibilities as directed.