Legal Executive Assistant & Practice Coordinator

About The Firm

Scopelitis, Garvin, Light, Hanson & Feary serves the legal and business needs of the transportation industry on a full-service basis. Our legal team is experienced in not only regulatory compliance, but also business structuring and transactions, litigation, insurance, labor and employment, highway accident defense, taxation, mergers and acquisitions, workers' compensation, logistics, driver leasing, warehousing, private fleet operations, outsourcing, and customs. We also represent clients in a variety of other related industries, including those that provide services or products in insurance, alternative workforce strategies, construction and real estate development, manufacturing, retail goods, and professional services.

With our principal office in Indianapolis and other offices located coast to coast, we are easily accessible to clients nationwide.

The Firm has an opening for a full-time Legal Executive Assistant & Practice Coordinator in the Firm’s Chicago office.

The Opportunity

We are seeking an experienced Legal Executive Assistant & Practice Coordinator to support a Partner and associates in a fast-paced national practice. This role combines executive support, legal administration, and practice management responsibilities. The successful candidate will be a proactive, highly organized professional who enjoys solving problems, managing priorities, improving processes, and serving as a valued member of the team.

This position offers significant variety and responsibility, including supporting legal matters, client communications, business development efforts, presentations, speaking engagements, and daily practice operations. The ideal candidate will demonstrate strong judgment, initiative, attention to detail, and a commitment to exceptional client service.

Essential Duties

Practice Management & Executive Support

• Manage attorney calendars, deadlines, travel, meetings, and expenses.

• Coordinate workloads, track action items, and ensure timely follow-up.

• Maintain tracking systems, reports, and project lists.

• Prepare presentations and support process improvement initiatives.

Legal Support

• Open and maintain client files and onboarding documents.

• Draft, proofread, format, and manage legal correspondence and documents.

• Coordinate document management and assist with court filings.

• Support litigation and transactional matters through organization and deadline management.

• Participate in client meetings and track follow-up items.

Projects & Team Collaboration

• Contribute to business development, special projects, and operational improvements.

• Collaborate with attorneys and staff to enhance efficiency and organization.

• Take ownership of projects from inception through completion.

• Recommend and implement improvements to workflow, communication, and practice management.

Qualifications

Required

• 3+ years of legal assistant, litigation assistant, executive assistant, or comparable professional experience

• Strong organizational and project management skills

• Excellent attention to detail and follow-through

• Outstanding written and verbal communication skills

• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related technologies

• Experience using NetDocuments or other document management systems

• Experience with federal and state court filings

• Ability to manage multiple priorities in a fast-paced environment

• Ability to work independently while exercising sound judgment and professionalism

• Ability to adapt quickly as priorities change

Preferred

• Litigation experience within a law firm environment

• Experience supporting multiple attorneys simultaneously

• Experience coordinating projects, tracking deadlines, or supporting practice management initiatives

• Familiarity with, or strong interest in, emerging technologies, including artificial intelligence tools and legal technology platforms

Firm Benefits

The Firm offers a comprehensive benefits package including medical/HSA, dental, vision, life, disability, family care leave, 401k/profit sharing retirement package and pet insurance.

Firm Culture

The Firm was recognized as an unparalleled leader in client service in the BTI Client Service A-Team 2026: Survey of Law Firm Client Service Performance, named as an Indy Star Top Workplaces for 12 consecutive years, and listed in the 2026 Best Lawyers publication as Best Law Firm of the year in the United States.

Please send resumes to [email protected]. Resumes with previous law firm experience will be considered first. Compensation will be commensurate with experience and qualifications. An Equal Opportunity Employer.