Legal Assistant

About Sybilla Technologies
Sybilla Technologies designs, builds and operates robotic optical observatories for monitoring objects in space. The company specializes in complete systems, software for automated data acquisition, analysis, and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, stellar and planetary research, education, and commercial on-demand observations.

About The Role:

We are looking for a highly organized and detail-oriented Legal Assistant to support legal administration, governance, and documentation processes in a growing SpaceTech company.

Working closely with the Head of Legal, you will help maintain accurate records, support governance workflows, monitor compliance-related activities, and ensure that documentation remains complete, well-organized, and audit-ready.

Your responsibilities:

• Maintain corporate governance documentation, registers, and records.

• Manage board resolutions, powers of attorney, and other corporate documentation.

• Support legal document workflows, including registration, archiving, retention, and version control.

• Maintain compliance registers, trackers, and evidence repositories.

• Monitor compliance obligations, corrective actions, and key deadlines.

• Support implementation and administration of established compliance procedures.

• Prepare governance and compliance reports.

• Support internal and external audits by providing accurate documentation and records.

• Ensure documentation is accurate, complete, properly classified, and readily available when required.

Requirements:

• Master's degree in Law, Administration, Business Administration, or a related field.

• 1-3 years of experience in administration, legal support, governance, compliance, quality management, or documentation-focused roles.

• Experience managing documentation, records, and administrative processes.

• Business English proficiency (B1/B2 level).

• Proficiency in Microsoft Office tools.

• Strong attention to detail, reliability, and confidentiality.

• Excellent organizational skills with a structured, process-driven approach,

Nice to Have:

• Experience in regulated environments.

• Experience supporting internal or external audits.

• Experience with governance or corporate administration processes.

• Knowledge of compliance frameworks and documentation practices.

• Experience working in a technology company.

What we offer:

• Hybrid work model with predominantly remote work and occasional in our offices (main office in Bydgoszcz, secondary in Zielonka near Bydgoszcz).
• Compensation: PLN 8,000 - 9,000 gross/month (UoP), depending on experience and skills.
• Full‑time position with flexible working hours.
• Private medical care (LuxMed) and sports package (Multisport).
• Structured onboarding with dedicated support during the first weeks.
• Opportunity to contribute to the legal foundations of a SpaceTech company operating in the global space sector.

Due to your participation in the recruitment process, we will process your personal data. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for processing personal data indicated in the content of the Labor Code is the necessity of processing it in order to conclude a contract between the parties (Article 6(1)(b) of the GDPR). The basis for processing other data provided in recruitment documents is consent (Article 6(1)(a) of the GDPR). By providing us with personal data not indicated in the content of the Labor Code in your CV or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an email to: [email protected] or by traditional mail, sending a letter to: ul. Toruńska 59, 85-023 Bydgoszcz. If you wish to participate in future recruitment processes as well, please include the following clause in your CV: "I consent to the processing of my personal data by Sybilla Technologies sp. z o.o. for the purposes of future recruitment processes."