Legal Assistant (Fargo, ND Office/Hybrid)

*Position is located in Fargo, ND*

Hybrid: Employees are expected to work on-site full-time when starting in the role. A hybrid work arrangement may be available in the future, subject to business requirements and management approval.

Department: Legal

Job Grade: N16

As a condition of employment physical work location must be in one of the 50 states or the District of Columbia.

Notice of Collection & Privacy Policy for Applicants Residing in California: California Applicant Privacy Policy | Noridian (noridiansolutions.com)

Job Title

Legal Assistant

Job Summary

The Legal Assistant provides critical support to attorneys and senior leaders across Noridian by providing administrative, research and governance support services. This role plays a part in protecting confidential and business-sensitive information and supporting the enterprise's legal and regulatory compliance objectives in a fast-paced, mission-driven environment.

Essential Functions

Key Duties/Responsibilities/Accountabilities

• Oversees and coordinates processes related to the origination, review, process flow and ultimate execution of contracts, agreements and similar documents within the enterprise. Drafts, reviews, edits, and comments on contracts prior to final attorney review and signoff
• Performs legal research and provides support to internal attorneys regarding contract or legal issues as requested
• Coordinates the appropriate record-keeping and retention of all contracts and supporting material as well as maintains overall contract repository and related files
• Assist attorneys with all phases of the e-discovery lifecycle, including identification, preservation, collection, processing, review, and production of Electronically Stored Information (ESI).
• Supports litigation and regulatory matters by organizing case files, managing document review, preparing discovery responses and responding to subpoenas
• Supports corporate governance matters, including preparation for board and committee meetings and managing corporate registrations
• Organizes and controls workflow and information in support of executive objectives while ensuring various administrative tasks are performed in an effective and efficient manner
• Composes, reviews, and proofreads a variety of materials including interoffice communications, presentations, contracts, letters, memoranda, agenda items, and other materials
• Communicates and coordinates with internal and external stakeholders
• Handles confidential and sensitive material
• Manages special projects through completion and participates in cross-functional teams
• Provides guidance and advice on administrative matters to executives, management, or other staff

Non-Essential Duties and Functions

• Other duties as assigned

Minimum Qualifications

• High School diploma or GED
• 3 years of experience in a legal support role in a law firm or within a corporate legal department
• Strong understanding of legal terminology, procedures, and documentation
• Excellent written and verbal communication skills
• Strong analytical and problem-solving skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with proven ability to meet deadlines
• Ability to maintain confidentiality, and exercise discretion and good judgment
• Monitors processes proactively to support timely and efficient task completion
• Recognizes potential concerns early and communicates them to the appropriate team member for prompt resolution or completion
• Strong interpersonal skills and ability to interact with all levels of the organization
• Proficiency in Microsoft Office Suite and legal research tools

Preferred Qualifications

Above requirements and the following:

• Bachelor’s degree in Paralegal or Legal Studies, Business Administration or Healthcare Administration
• 5 years’ experience as a legal assistant, paralegal, or contract administrator
• Experience in a government contractor and/or healthcare environment
• Familiarity with federal and state regulatory frameworks
• Proficiency in e-discovery tools (e.g., Microsoft Purview, eDiscovery, Relativity)
• Strong Understanding of the Electronic Discovery Reference Manual (EDRM)
• Familiarity with Federal Rules of Civil Procedure, data privacy laws, and litigation procedures

Environment and Cognitive/Physical Demands

• Office Environment
• Ability to read, hear, speak, keyboard, reason, communicate effectively and problem solve
• Requires prolonged sitting and telephone use
• Requires the use of office equipment such as computer terminals, telephones, copiers and printers
• Infrequent lifting to 20 pounds
• Infrequent stooping

Segregation of Duties

Every employee is responsible to perform their duties and responsibilities in accordance with Noridian values, policies and procedures, including but not limited to: Segregation of Duties Principles, HIPAA, Security and Privacy, CMS requirements, the Noridian Compliance Program and any other applicable laws, rules and regulations.

Statement of Other Duties

This document describes the essential functions, requirements, and responsibilities of this job, and is not intended to be a complete list of all tasks and functions. Employees may be requested to perform job related tasks other than those specifically listed in this description and may be required to perform any task requested by the supervisor or management.

Total Rewards Package:

Health, Dental and Vision Insurance, Voluntary Insurance Plans, Health Savings and Flexible Spending Accounts, 401k and Company Match, Company-paid Life Insurance, Education Assistance Program, Paid Sick Leave, Paid Holidays, Increasing PTO Accrual Plan, Medical/Parental/Disability Leave, Workers Compensation, Retiree Benefits, Severance Package, Employee Assistance Program, Financial and Health Wellness Benefits, Casual Dress, Open Office Setting, and Online Learning System.

CMS Access Compliance and Regulation Contingency Statement

Some positions require compliance with (i) federal and agency-specific regulations and federal contract requirements, and (ii) eligibility to obtain and maintain federal identity credentials and authorized access to government facilities, information systems, networks, sensitive information, or applications.

To obtain federal identity credentials and authorized access, employees in this position may be required, as a condition of employment, to successfully complete federal identity verification, federal background investigation and adjudication, credentialing, and access authorization processes in accordance with applicable federal requirements. Federal identity credentials and authorized access will not be issued to candidates who have not resided in the United States at least three (3) out of the last five (5) years.

Failure to obtain and maintain eligibility for required federal credentials and access authorization may result in removal from the position or termination of employment.

Equal Employment Opportunity

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Below is the salary range for potential new hires.

Salary Range: The pay range for this position is $26.53 – $33.16 / hourly, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors.

Other Compensation: Incentive Plan & Lifestyle Benefit

This job will be open until filled.