Legal Assistant – Family Law – 3+ Years - Toronto (Hybrid)

With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.

Lerners is seeking a Legal Assistant to support the Family Law practice group in the Toronto, Ontario office. The ideal candidate will have over three (3) years of experience working in a similar position. This is a Hybrid position and requires a minimum of 3 (three) days per week in the office.

The deadline to apply is September 21, 2026, at 11:59 p.m.

Primary Responsibilities

• Serve as a first point of contact for clients and prospective clients, including answering phones, handling general inquiries, and responding to initial client intake and screening requests.
• Coordinate new client intake processes, including conflict checks, preparation of retainer and privacy documentation, and opening and closing client files.
• Schedule appointments and coordinate internal and external meetings, including teleconferences, case conferences, and settlement conferences; prepare agendas, materials, and minutes as required.
• Maintain lawyer calendars, proactively monitor deadlines, and manage an effective bring‑forward (BF) system to support file progression.
• Draft, format, proofread, and process legal documents and correspondence based on precedents, including agreements, applications, submissions, and family court filings.
• Prepare and organize materials for client meetings, mediations, hearings, and ongoing file administration.
• Maintain accurate and detailed electronic and paper file organization, including uploading, naming, and managing documents within the firm’s Document Management System (iManage), and ensuring correspondence is appropriately filed.
• Manage incoming and outgoing communications, including filing emails in the DMS, distributing correspondence to lawyers and law clerks, and ensuring timely follow-up on file-related matters.
• Compile, update, serve, and file family court materials, including pleadings, motion materials, submissions, Continuing Records, and Motion Records, in compliance with applicable rules and procedures, in collaboration with law clerks and lawyers.
• Serve and file all documents related to family court proceedings, including the use of Case Center to upload, organize, and manage court materials.
• Issue Orders and assist with related court documentation processes.
• Communicate professionally with clients, opposing counsel, courts, experts, service providers, and other external stakeholders.
• Assist with billing and financial administration, including preparation of accounts, requesting and issuing invoices, processing payments and deposits, coordinating payment of third‑party invoices and disbursements, and liaising with accounting staff on accounts receivable and payable matters.
• Organize and submit expense reports and assist with administrative financial tracking as required.
• Coordinate with other support staff (law clerks, assistants, records, and mailroom) to ensure timely and accurate completion of work, and provide support across files as needed.
• Act as a point of contact on assigned files, including responding to client and file-related inquiries when lawyers are unavailable.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other duties as required to support the efficient administration and operation of the practice.

Qualifications

• Legal Assistant experience, or an equivalent combination of education and experience.
• At least three (3) years of experience as a Legal Assistant in a legal environment; family law experience is an asset.
• Strong understanding of the Ontario Family Law Rules, including court procedure, service requirements, deadlines, and court forms.
• Highly organized, with strong attention to detail and the ability to manage competing deadlines.
• Self‑motivated and proactive, with the ability to anticipate needs and take the appropriate next steps.
• Strong verbal and written communication skills, with a professional and client‑focused approach.
• Sound judgement, critical thinking and strong problem-solving skills.
• Ability to work both independently and collaboratively in a team environment.
• Demonstrated commitment to high‑quality client service, confidentiality and professionalism.
• Strong Microsoft Office skills and comfort quickly learning firm‑specific systems.
• Experience with legal software such as DivorceMate, iManage, ACL, Case Center and/or OneDrive is an asset.
• Comfort working with technology in a remote or hybrid environment.

How to Apply

Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.

Benefits of Working at Lerners

Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package:

• Health, Extended Health, Dental and Vision care
• LTD insurance
• Life insurance
• Parking/Transit reimbursement
• RRSP matching program
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program
• Kids & Company Partnership

Salary

Target Hiring Range: $58,600 - $65,900

Commensurate with skill level, years of experience, and aligned with internal and market equity.

This posting reflects a new vacancy within the organization.

Why Lerners?

Lerners is a leading regional law firm with four offices across Southwestern Ontario and Toronto, offering the strength of a full-service practice with the collaboration and support of a close-knit team. We’re proud of our nearly 100-year history, our reputation for excellence, and our commitment to diversity, inclusion, and community engagement. At Lerners, your work will have impact, your ideas will be valued, and your career will grow in an environment that respects both professional ambition and life outside the office.

Accessibility & Inclusion

We’re committed to equity, diversity, and inclusion — and supporting applicants of all abilities. If you require accommodation at any stage of the recruitment process, please get in touch with us at [email protected].