Legal Assistant

About

Over 9,000 companies — from scrappy startups to global brands — use our platform to send billions of emails, push notifications, in-app messages, and SMS every day. powers automated communication that people actually want to receive. We help teams send smarter, more relevant messages using real-time behavioral data.

Hi! I'm Dessa, Associate General Counsel here at . We're hiring a Legal Assistant to help our growing Legal team operate at its best.

This is a role for someone who loves bringing structure to fast-moving environments — the kind of person who sees a messy folder system and genuinely wants to fix it, who gets excited about finding a better way to route a contract, and who looks at AI tools as a competitive advantage rather than a novelty. You'll work closely with Legal, Sales, RevOps, and Finance to keep core legal workflows running smoothly, while helping us push the boundaries of how a modern legal team operates.

We're a small but ambitious team, and the work you do here will have real, visible impact from day one.

What we value

• Own it — You take initiative, follow through, and hold yourself accountable. Whether it's a filing deadline or a process improvement, you don't let things fall through the cracks.
• Build, don't just maintain — You're always looking for a better way. You see process gaps as opportunities, not someone else's problem.
• Use AI like it's your job — Because it is. We expect you to actively experiment with AI tools, identify new use cases, and help us reduce manual work across the team.
• Collaborate across boundaries — You communicate clearly and work well with people outside the Legal team, whether that's RevOps, Finance, or a Sales rep who needs a contract update.
• Earn trust through the details — You're precise, consistent, and reliable. The Legal team depends on you to keep information accurate and accessible.

What you'll do

Legal Administrative Support

• Triage and respond to inbound Legal requests and external notices, tracking deadlines so nothing gets missed
• Own legal calendaring across filings, renewals, and compliance obligations
• Coordinate invoice processing and vendor payments with Finance
• Manage physical mail, board prep logistics, and note-taking for key Legal meetings

Document and Knowledge Management

• Maintain Legal's document and contract repositories in Google Drive - naming conventions, folder structure, access controls
• Manage DocuSign workflows: track envelope status, store completed agreements, keep records clean
• Support document migrations, system cleanups, and privacy-related documentation (DPAs, GDPR requests, data flows)
• Leverage AI tools and automation to reduce manual work, improve document retrieval, and increase consistency across Legal processes
• Proactively identify gaps in document management and suggest improvements

Entity Management and Compliance

• Track corporate records, manage filing deadlines, and ensure timely submissions across jurisdictions
• Maintain compliance calendars with visibility across Finance, HR, and Legal

Contract Support and Light Drafting

• Review MNDAs, amendments, and order form exceptions, flagging issues for attorney review
• Apply AI tools to support contract review - identifying non-standard terms, summarizing provisions, and flagging risks for attorney review

Legal Team Enablement

• Partner with the Sr. Legal Ops Manager to identify and ship process improvements
• Proactively identify new AI automation opportunities and help drive implementation alongside the Sr. Legal Ops Manager
• Act as a coordination point across Legal initiatives, keeping things organized and moving

What we're looking for

• 2+ years of experience in a legal assistant, paralegal, or similar operational role (in-house or law firm).
• Strong organizational skills and high attention to detail — you catch things others miss.
• Genuine comfort with AI tools, and a proactive mindset toward using technology to improve how you work.
• Experience managing documents, calendars, and administrative workflows at volume.
• Ability to juggle multiple workstreams and shift priorities without dropping the ball.
• Clear communication skills and comfort working cross-functionally.
• Demonstrated experience managing high-volume document systems (Google Drive, etc.) with strong discipline around structure, naming, and accessibility.

Nice-to-haves

• Experience supporting an in-house Legal team at a SaaS or tech company.
• Hands-on experience building or improving workflows through AI tools or automation.
• Familiarity with contract workflows and basic legal documents (NDAs, order forms, DPAs).
• Experience with entity management tools or corporate filings.
• Familiarity with CLM tools such as LinkSquares or similar platforms.
• Project management or paralegal training or certification.

Compensation and benefits

We believe in transparency. The starting salary for this role is $78,000-$89,000 depending on experience and subject to market rate adjustment.

We know our people are what make us great, and we're committed to taking great care of them. Our inclusive benefits package supports your well-being and growth, including 100% coverage of medical, dental, vision, mental health, and supplemental insurance premiums for you and your family. We also offer 16 weeks paid parental leave, unlimited PTO, stipends for remote work and wellness, a professional development budget, and more.

See full benefits here →

Our process

No gotchas, no trick questions — just a clear, human process designed to help both of us make an informed decision.

• 30-minute video call with Recruiter
• 45-minute call with Hiring Manager
• 45-minute video call with Leadership
• Take-Home Assignment + 45-minute Review Call

All final candidates will be asked to complete a background check and employment verifications as part of our pre-employment process.

recognizes the stifling impact of systemic injustice on diverse communities. We commit to using our influence to increase inclusion and equity within the tech industry. We strive to build an inclusive team culture, implement bias-free hiring practices, and develop community partnerships to expand our global impact.

Zoom is the only video conference platform that we use, virtual interviews will be conducted using the video capability (i.e., not via the chat), and offers will be extended in writing on official letterhead. Please be vigilant in all of your job search activity, and if you have any questions please contact [email protected].

Join us!

Check out our careers page for more information about why you should come work with us! We believe in empathy, transparency, responsibility, and, yes, a little awkwardness. If you're excited by what you read — apply now.