Legal Assistant, Competition, Trade & Foreign Investment (14 Month Contract)

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We are currently recruiting for a Legal Assistant in our Competition, Trade & Foreign Investment Department. The LA will proactively manage the practices of multiple Legal Professionals, provide high level support in order to enhance practice efficiency. The ideal candidate will possess exceptional multi-tasking abilities, advanced administrative skills, and outstanding communication capabilities. The successful candidate must demonstrate a proactive approach, thrive in a fast-paced and dynamic work environment, and consistently deliver exceptional client service. Experience working in the Competition, Trade and Foreign Investment practice area is preferred.

This job posting is for an existing vacancy. This is a 14-month maternity leave contract, with an estimated end date of January 2028.

Major Responsibilities and Duties

• Manages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within files
• Maintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed
• Provides critical administrative and legal support to LPs handling litigation filings under the Canada Border Services Agency, the Canadian International Trade Tribunal, and the Federal Court of Appeal, including but not limited to:
  • Drafting and formatting documents in compliance with procedural requirements
  • Coordinating with lawyers and governing authorities to manage procedural and administrative requirements during the life cycle of cases
  • Corresponding with clients to coordinate completion of filings
  • Filing submissions with governing authorities under the supervision of a lawyer
• Point of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clients
• Provides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprises
• Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries
• Provides support for conference and other business development activities including speaking notes and presentation materials
• Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materials
• Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system
• Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activities
• Receives, researches, prepares for and follows up on audit inquiries
• Performs other duties as required to achieve Firm objectives

Position Requirements

Education and Experience

The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.

Knowledge and Skills

• Excellent attention to detail, with strong written and verbal communication
• Strong technical skills (MS Office Suite)
• Organizational and time management skills required to effectively multi-task
• Highly responsive and able to successfully manage changing priorities
• Commitment to teamwork along with the ability to take initiative and work independently
• Takes full responsibility for assigned tasks
• Knowledge of legal procedures
• Drafting and proofreading skills

Compensation

The range of expected compensation for this position is $57,000 - $72,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.

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