Legal Assistant, Business Law

Permanent Position – Hybrid

The successful candidate will independently manage the daily activities of a team of law clerks in the Capital Markets and M&A practices. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Law Clerks in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs.

Primary Responsibilities:

• Handling all administrative duties such as email and calendar management, coordinating meetings, processing incoming and outgoing mail, preparing expense reports, reconcile VISA tracking spreadsheets, and processing of invoices and disbursements.
• Preparing and maintaining a bring-forward system as well as providing appropriate reminders.
• Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions.
• Ensuring all physical and electronic filing is organized and up to date regularly.
• Delegating tasks to, and coordinating with, other administrative departments.
• Providing backup coverage in the absence of other assistants.
• Other duties, as assigned.

Required Knowledge and Experience:

• Completion of a post-secondary Legal Assistant or Law Clerk program.
• Minimum of 1 year working experience in a law firm environment.
• In-depth understanding of business and legal terminology.
• Strong technicals skills using MS Office 365.
• Experience working with 3E and iManage Work.
• Experience working with SEDAR, SEDI, the Ontario Securities Commission and the National Registration Database would be an asset.

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.