Legal Assistant
Bernstein Shur · Portland Office, United States ·
- Work mode
- Onsite
- Category
- Legal
The Immigration Practice Group Assistant provides detailed administrative support to the Immigration Practice Group leaders, attorneys, program manager, and legal analysts in a fast-paced environment. Provides flexibility in extending support and assistance through multi-tasking for multiple people and/or initiatives and proactively contributes to the group/Firm’s success by actively seeking to improve working processes, anticipate needs, and acting accordingly. This role is central to ensuring a smooth operation of the practice group and supports the team members in their day-to-day workload which requires significant flexibility and adaptability.
• Initiate and follow up on conflict checks
• Opening and closing client matters
• Assist in preparing client communications such as letters and compliance documents
• Support in preparation of immigration specific forms and documents
• Manage complex and dynamic calendars, coordinate internal and external meetings, schedule travel, and ensure all upcoming commitments— including video conferences, in‑person meetings, and deadlines—are well‑organized and fully prepared for in advance
• Organize and support video conferencing, in-person meetings, and conference calls
• Filter, sort, and respond to emails from clients and other parties by email in a professional and polished manner consistent with Bernstein Shur standards
• Answer phones, take messages, escalate matters as necessary, and redirect calls
• Coordinate credit card reconciliations, expense reports, and other administrative workflows
• Assist with attorney licensing requirements (including CLEs)
• Provide typing and other electronic support as requested, including from dictations
• Proactively identify and anticipate executive needs and provide initiative-taking solutions
• Manage confidential information and maintain discretion at all times
• Provide back-up coverage to reception
• Other duties as assigned to support the practice group or firm functions
• Highly organized, meticulous, and self-directed, with a continuous improvement
mindset and keen diligence.
• Strong attention to detail and ability to effectively review and edit written text
• Enthusiastic collaborator with a cheerful outlook and a willingness to learn.
• Ability to multi-task and remain calm, focused, and flexible in a demanding, high paced environment.
• Exceptional organizational and time management skills with a strong ability to
prioritize tasks independently.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint);
familiarity with Zoom and Microsoft Teams a plus.
• Excellent verbal and written communication skills.
• Strong people skills with a collaborative mindset.
• High degree of discretion in handling sensitive and confidential matters.
• Professional presence, poise, and adaptability in a fast-paced setting.
• Regular and reliable attendance in the office five days per week to ensure effective support and collaboration
Responsibilities
• Perform general office duties, including mailing, document management, data entry, preparing reports, and maintenance of other general office needs• Initiate and follow up on conflict checks
• Opening and closing client matters
• Assist in preparing client communications such as letters and compliance documents
• Support in preparation of immigration specific forms and documents
• Manage complex and dynamic calendars, coordinate internal and external meetings, schedule travel, and ensure all upcoming commitments— including video conferences, in‑person meetings, and deadlines—are well‑organized and fully prepared for in advance
• Organize and support video conferencing, in-person meetings, and conference calls
• Filter, sort, and respond to emails from clients and other parties by email in a professional and polished manner consistent with Bernstein Shur standards
• Answer phones, take messages, escalate matters as necessary, and redirect calls
• Coordinate credit card reconciliations, expense reports, and other administrative workflows
• Assist with attorney licensing requirements (including CLEs)
• Provide typing and other electronic support as requested, including from dictations
• Proactively identify and anticipate executive needs and provide initiative-taking solutions
• Manage confidential information and maintain discretion at all times
• Provide back-up coverage to reception
• Other duties as assigned to support the practice group or firm functions
Requirements
• AA/AS required, BA/BS strongly preferred• Highly organized, meticulous, and self-directed, with a continuous improvement
mindset and keen diligence.
• Strong attention to detail and ability to effectively review and edit written text
• Enthusiastic collaborator with a cheerful outlook and a willingness to learn.
• Ability to multi-task and remain calm, focused, and flexible in a demanding, high paced environment.
• Exceptional organizational and time management skills with a strong ability to
prioritize tasks independently.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint);
familiarity with Zoom and Microsoft Teams a plus.
• Excellent verbal and written communication skills.
• Strong people skills with a collaborative mindset.
• High degree of discretion in handling sensitive and confidential matters.
• Professional presence, poise, and adaptability in a fast-paced setting.
• Regular and reliable attendance in the office five days per week to ensure effective support and collaboration
Benefits
- Excellent medical, dental, and vision insurance
- Group life and disability insurance
- Financial wellness program
- 401K employer match and profit sharing
- 23 days PTO in the first year of employment
- 11 paid holidays
- Paid parental leave
- Mobile data reimbursement
- Free parking