Lead Procurement and Purchaser

Sol Luminaire, an architectural lighting studio founded in Singapore, is expanding.
Join us as a Lead Procurement and Purchaser to manage procurement, purchasing, inventory control, logistics coordination and support our daily operations.

Responsibilities:

Procurement & Purchasing

• Manage day-to-day procurement and purchasing activities

• Source lighting products and related items from local and overseas suppliers

• Obtain quotations and negotiate pricing, lead times, payment terms and other commercial terms

• Manage purchase orders and follow up on outstanding orders

• Ensure products are purchased at competitive prices and delivered according to agreed timelines

Existing & Customised Orders

• Manage procurement for existing, repeat and project orders

• Source products according to customer and project requirements

• Coordinate with suppliers on product specifications, finishes, samples and customisation

• Follow up closely on customised orders to ensure specifications, production and delivery timelines are met

• Ensure order details are accurately communicated to suppliers before production

Supplier Management

• Maintain good working relationships with existing suppliers

• Identify and evaluate new suppliers and products where required

• Negotiate with suppliers on pricing, quality, payment terms and delivery

• Monitor supplier performance and follow up on quality, production and delivery issues

• Resolve supplier-related issues promptly

Inventory & ERP Management

• Monitor inventory levels and purchasing requirements to ensure adequate stock availability

• Maintain proper inventory controls and minimise overstocking and stock shortages

• Monitor stock movement and coordinate replenishment where required

• Set up new products, SKUs and relevant product information in the ERP system

• Ensure product descriptions, specifications, pricing, supplier details and other relevant information are accurately maintained in the ERP system

• Ensure purchasing and inventory records are accurate and up to date

Logistics & Shipping

• Coordinate local and overseas logistics, including shipments to and from Singapore

• Liaise with suppliers, freight forwarders and logistics partners

• Track production and shipment status and follow up on delivery schedules

• Ensure shipping and delivery documents are properly arranged

• Resolve issues relating to shipment delays, shortages, damaged or incorrect deliveries

Internal Coordination

• Work closely with Sales, Operations and Finance on purchasing requirements

• Keep relevant teams updated on order, production and delivery status

• Coordinate purchasing and delivery timelines to support customer and project requirements

• Follow up closely on urgent or time-sensitive orders

The Ideal Candidate:

• 4–6 years of relevant procurement and/or purchasing experience, preferably in lighting, furniture, sanitaryware, tiles, electrical products or similar industries

• Experienced in sourcing and managing local and overseas suppliers, including price and terms negotiation

• Familiar with customised, made-to-order and project-based procurement

• Strong in order follow-up, supplier coordination and overseas logistics, with good attention to detail

• Independent, hands-on and organised, with the ability to manage multiple orders and work well in a fast-paced SME environment