Junior Project Manager

Schlegel Villages Support Office has an exciting opportunity for a Jr. Project Manager to join the team.

• Status: Full Time
• Location: Support Office (Kitchener with ability to travel within Ontario)
• Expected Start Date: ASAP

The expected hiring range for this position is $50,000 to $60,000. This role falls within a broader internal salary band, with growth opportunities based on demonstrated performance.

How Schlegel Villages supports our Team Members:

• Competitive salary, and benefits;
• Significant opportunities for Growth and Development: Our Leaders come from within;
• Ongoing Team Member Appreciation incentives and generous rewards and recognition;
• Extended Health Benefits & Retirement Savings;
• Individualized Assistance for Team Member Education and Development;
• Loans and Scholarships to help our team members realize their greatest potential;
• Financial Hardship Support Program: Wilfred Schlegel Hope Fund;
• A Unique Family Culture: Every Person in Every Village is a branch of our Family Tree

At Schlegel Villages we are continually trying to reshape the way care and support is offered to our residents, and team members. As we grow and embark on new initiatives, effective project management is essential to ensuring smooth execution, collaboration and alignment with our strategic goals. To support this, we are pleased to introduce the role of Junior Project Manager, as part of the Strategic Growth Team.

The Junior Project Manager is supported by the Director of Business Process Development and plays a key role in supporting all aspects of project planning, execution, delivery, and sustainability. Through a collaborative, cross-functional approach, the Junior Project Manager assists in the development of project plans, timelines, resource allocation, and tracking progress against defined KPIs to ensure alignment with organizational goals. This role involves coordinating team efforts, managing project tasks, proactively identifying and addressing risks or obstacles, and driving deliverables to completion through collaboration and influence rather than direct authority.

The successful candidate is comfortable coordinating with stakeholders across the organization, following up on commitments, requesting status updates, and holding teams accountable to agreed-upon timelines and outcomes. They demonstrate confidence in addressing challenges, escalating risks when required, and constructively challenging stakeholders while maintaining professionalism, tact, and positive working relationships. Strong verbal and written communication skills are essential, with the ability to communicate clearly and confidently with managers, senior leaders, and diverse stakeholder groups. The ideal candidate can tailor messaging to different audiences, facilitate effective collaboration, influence decision-making, and successfully manage competing priorities in a fast-paced environment.

As our new Junior Project Manager you will:

• Assist in all aspects of project planning including but not limited to:
  • Assisting in defining the scope of a project and overall objectives
  • Help to create detailed project plans that include project deliverables, defined timelines, communication, evaluation and sustainability plans as well as key milestones
  • Ensuring that all project team members are aware of their role and responsibilities
  • Conduct research and gather data to support project decision-making
  • Supporting evaluation during and after project completion

• Assist with task management including:
• Define project tasks
• Track project progress, identify risks, and escalate issues as needed
• Organize meetings (internal and external) as required
• Maintain project documentation, including meeting notes, schedules, and status reports
• Help identify opportunities for process improvements and increased efficiency
• Assist in budget tracking and resource allocation

• Assist with project management communication strategies:
  • Coordinates and communicates effectively with internal Village teams and external stakeholders to ensure smooth execution of project tasks
  • Support communication between Support Office Teams and Village Leaders and Team Members (interdepartmental), ensuring alignment on all project goals
  • Communicate task updates, and ongoing successes throughout and after the project is completed to team members and stakeholders
  • Addresses questions and concerns throughout the project

To be successful as the Junior Project Manager you will have the following requirements:

• Post-secondary education in project management, or a related field (or equivalent experience)
• Project Management Certificate is a plus but not required
• Change Management Certificate or at least experience in applying change management principles
• Knowledge and experience with program evaluation
• Knowledge of LTC Act/Regulations and Retirement Home Act an asset 1–3 years of experience in project coordination or a similar role
• Highly organized with attention to details and time management skills
• Excellent verbal and written communication skills. Ability to be an active listener and tailor communication style to the needs of the group while managing stakeholder expectations.
• Ability to analyze and present data, reports and presentations to various internal groups tailoring messages to a diverse audience with sensitivity and in alignment with Schlegel Villages values
• Proficiency with Microsoft Office tools – experience with project management tools would be an asset (e.g., Microsoft Project, Planner).
• A proactive attitude with strong problem-solving skills
• Ability to prioritize and pivot while managing many and varied tasks with a proven ability to prioritize complex tasks with critical deadlines and the wisdom to understand when a project or initiative needs to be put on pause
• Ability to work independently on projects, with tight deadlines, under minimal supervision
• Willing to travel to Schlegel Village locations as required
• Demonstrated experience in project management, change management and program evaluation with the ability to both inspire and motivate teams, build consensus and foster trust and transparency while guiding a team toward achieving project goals
• Excellent collaborative and interpersonal skills as well as the ability to think strategically
• Ability to manage conflicts and handle sensitive and confidential information with discretion and without judgement

At Schlegel Villages we are redefining elder care through innovation, Village design and culture change, but we know the key to our Village success, and our residents’ satisfaction, is YOU and our teams.

We aspire to provide all members of our communities, including team members, with a life enriching experience. We are family owned and operated and we take our mission seriously: “to provide holistic health care in a home environment, located within an internal neighbourhood design that promotes a caring community with emphasis on optimal health and life purpose for each resident”.

Schlegel Villages is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process. If you require accommodation at any time throughout the recruitment process, please speak with the hiring leader.

Equity, diversity and inclusion are ingrained within the Schlegel Culture, and our Villages are more welcoming, open-hearted and vibrant because of it. Each Village is strengthened by the unique lived experience of every person connected to it. Everyone is included and respected in their spirituality, cultural diversity and individuality. Regardless of ability, heritage or cultural roots, our people are embraced, just as they are, and we celebrate and support life purpose within the community.