Junior Procurement Specialist

About the Company

Vaultica is a fast-growing pan-European data centre platform supporting critical digital infrastructure across Europe. As we continue to expand our operations, we are strengthening our Finance organization and are now looking for a dedicated Junior Procurement Specialist to join our team in Milan.

About the Role

Full-time, reporting to Procurement Manager, in order to support in the day-to-day execution of the purchase-to-pay cycle; Support procurement and Finance functions in performing tasks associated with the purchasing and planning of materials, assist in tracking costs and materials for our projects.

Responsibilities

• Support in the creation and maintenance of purchase orders in NetSuite; and in verification of accuracy of items, pricing, quantities, and budget/cost-center
• Support in the tracking of payment applications, material deliveries, and change orders across active projects
• Support in the maintenance of Vendor’s master data on NetSuite, including creation of new profiles and making sure that old ones have been filled in with correct information;
• Support coordination of proof of delivery/pick tickets and support in the resolution discrepancies between PO, receipt, and invoice
• Process goods and service receipts against purchase orders, coordinating with site owners, warehouse staff, and budget owners to confirm delivery or completion of services
• Support in Procurement Projects, gathering data, preparing reports and documentation, and helping monitor progress against deadlines;
• Act as a point of contact for routine procurement matters when the Procurement Manager is unavailable, escalating anything outside agreed boundaries

Qualifications

• At least Bachelor’s degree in economics, Management, Engineering, or a related field
• Experience 0-2 years
• Working knowledge of Oracle NetSuite (or equivalent ERP) considered a plus
• Exceptional communication and presentation skills, verbal and written
• Analytical mindset and goal oriented
• Team player
• Solid Excel skills and general IT/MS Office proficiency
• High proficiency in written and verbal English as well as another EMEA language
• Proactive mindset and willingness to flag issues (missing documentation, process gaps) rather than wait to be asked
• Prior exposure to procurement, digital infrastructure, data center, or IT industries is a plus, but not required

If you are looking for a role where you can make a tangible impact while developing your career in a fast-growing organization, we would love to hear from you.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.