Junior Procurement Executive

Job Description:

• Prepare and issue purchase orders based on purchase requisitions and ensure the timely follow-up with vendors for expected delivery dates (ETD).
• Sourcing and negotiate for the most competitive price in terms of quality, price, payment terms, deliveries and services with vendors
• Track and monitor the ETD of purchase orders to ensure timely delivery to meet target ETD requirements
• Handle order discrepancies, returns, and resolve any issues related to product quality or delivery.
• Maintain accurate records in the system, including stock items, supplier pricing, and supplier details.
• Ensure that all procurement data is up-to-date, accurate, and compliant with company standards
• Prepare daily purchasing reports, providing accurate and timely data on orders, deliveries, and any discrepancies.
• Follow up with vendors on ETD for Returned Merchandise Authorizations (RMAs) and require vendor provide the root cause and correction action.
• Collaborate with others departments such as finance, production, and warehouse teams to understand and anticipate purchasing needs.
• Participate in supplier audits to assess and ensure that suppliers meet the company's quality, compliance, and performance standards
• Continuously develop and improve the procurement processes to enhance efficiency, reduce costs, and ensure high-quality products.
• Adhere to all company procurement procedures, policies, and compliance regulations to ensure consistency and transparency in purchasing activities.
• Undertake other duties and responsibilities as assigned by the company, ensuring on-time completion and full closure of tasks.
• Ability to work independently.
• Provide guidance and mentoring to procurement executive as necessary to support their development.
• Take on more complex procurement tasks and vendor negotiations.
• Analyze purchasing data to identify cost-saving opportunities and improve procurement strategies.

Job Requirements:

• Bachelor's Degree in Business, Supply Chain Management, Engineering or a related field
• Required language(s): English, Malay and Mandarin
• Computer literate with knowledge in Microsoft Office application
• Strong negotiation and communication skills
• Ability to work under pressure and extra hours, including weekend, if required
• Positive working attitude and able to communicate to all levels.
• At least 2-3 year(s) of working experience in purchasing/inventory/material management in automation or related field is required for this position.