Junior HR Business Partner

Company Overview

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions: automotive, financial services, real estate, retail, and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia, and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration, and integrity, Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the Role

The Junior HR Business Partner plays a vital role in supporting various HR processes including talent acquisition, engagement, learning and development, budgeting, and reporting. The role involves maintaining organizational standards in SAP, ensuring compliance in personnel administration, and supporting other departmental priorities with a generalist approach. Success in this role requires excellent communication skills, firm knowledge of labor laws, and the ability to manage sensitive personnel information with confidentiality.

What You Will Do

• Manpower Budget and Reporting
  Support Senior HR Business Partner and HR Operations Manager in collating manpower requirements from management.
  Validate variable budget assumptions and ensure correct data entry to planning tool for each cost center.
  Create headcount tracking sheets by band and cost center along with budget approval.
  Compile data for HR reporting, analyze data and variances, and prepare reports.
  Compile PDR ratings and forms, ensure conformity, and consult managers for content guidance for levels F and below.
• Talent Acquisition
  Support manpower planning and recruitment activities for band G and below, including stores.
  Coordinate with TA team to manage Success Factors, open and manage requisitions, and complete positions meeting business needs.
  Ensure recruitment completion within 45 days and adhere to recruitment guidelines and procedures complying with Internal Audit.
• Employee Relations
  Review disciplinary cases, ensure correct documentation, compare evidence, and suggest action to Senior HR Business Partner.
  Prepare warning letters and ensure timely filing.
  Issue disciplinary letters within 7 days.
• HR Administration and Compliance
  Train and inform standards to store admin teams for correct data keeping and audit compliance.
  Conduct necessary checks for HR-related costs and accruals as instructed by HR Operations Manager.
  Ensure correct payroll records and on-time payments.
  Maintain audit findings and compliance.
• System and Organizational Maintenance
  Conduct checks on SAP to ensure correct workflows and employment status changes are reflected.
  Work with line managers and SSUs to reflect management changes, employee transfers, and status updates on the system.
  Ensure updated organization charts reflect current organization status.
• Corporate and Brand Responsibilities
  Act as an ambassador for Al-Futtaim and M&S brands, representing them responsibly in line with brand and corporate values.
  Develop relationships with SSUs, group functions, and store teams to leverage support and ensure correct administration.
  Gather feedback from employees.

Required Skills to Be Successful

• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information diplomatically.
• Proficiency in payroll preparation and legal reporting.

What Qualifies You for the Role

• Bachelor's degree in a relevant field.
• Minimum of 3 years of experience in personnel administration.
• Proficiency in MS Office tools and SAP HCM is essential.
• Strong understanding of personnel administration from workflow, policy, legal, and systems perspectives.

About Al-Futtaim Retail

Al-Futtaim Retail has established itself as one of the leaders in retail across the Middle East, Africa, and Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected brands in the world including IKEA, ACE, and Toys R Us in the Middle East and the Inditex Group of brands (Zara, Mango, Bershka, and P&B) across Asia. We are also one of the largest global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion and food options.

Most recently, we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q, and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible, we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference.