Entity:
Finance
Job Family Group:
Finance Group
Job Description:
At bp, we’re reimagining energy for people and our planet. We have an ambitious ambition be a net zero company by 2050 or sooner, and help the world get to net zero. Crafting a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (FBT) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the FBT centre will drive ground breaking digital solutions and agile ways of working.
Job purpose:
The Account Receivable Junior Analyst is accountable for timely and accurate recording of cash receipts, direct debit run and match invoices into the AR ledgers. The main responsibility is to post cash to outstanding invoices and undertake the reconciliation of a variety of currency account reconciliations, added to several specific accounting tasks from simple to medium transactions. Acting as support to the collections team, to ensure customer accounts are monitored are tightly controlled and compliant to BP Policy. This includes regular contact with internal / external stakeholders in order to reach yearly goals / targets. Prepare documents for period close while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance Build up and maintain professional relationship with Business Partners.
Key Accountabilities
Understand the business and drive execution/Operations:
- Perform the day-to-day processing of cheques, Direct Debit run, EFT/wire transfers, AR transactions to ensure that cash receipts are recorded in the AR ledger on an effective, up-to-date and accurate manner.
- Review and process refund transactions, deductions and other differences in adherence with the policy.
- Review of auto posted transactions
- Issue debit notes and credit notes in adherence with the policy.
- Timely allocation of incoming payments, unapplied cash, and research on payment discrepancies
- Deal with a wide variety of ad-hoc queries and monitoring of customers’ acounts consistent with BP’s credit standards.
- Responsible for researching and resolving problems within designated guidelines and researching through multiple database resources, and coordinating with collection teams /and or directly with customers as necessary.
- Maintaining the action to track and resolve outstanding A/R, Collections activities / issues which needs immediate attention in coordination with different stakeholders.
- Review the weekly and monthly bank reconciliation to ensure no unidentified deposit and keeping tracks and reconciles daily/monthly AR balance
Stakeholder management:
- Maintain and develop working relationship with Cross functions internal or external GBS
- This position’s primary interfaces are:
Internal
- BP GBS Credit, Collections, A/R & Accounts Payable Team
- BP Local Country or Regional Finance Team
- BP Group Treasury
System Support and knowledge:
- Understand related ERP systems and support ERP enhancements and developments
Project Management involvement & support
- Participate in Continuous Improvement Initiatives and projects,
- Support Power BI by implementing guidelines; initiate and raise „quick wins” where these are relevant. Look for opportunities in current processes by means of automation and transformation.
Operational/Strategic/Audit Compliance :
- Maintain compliance with BP, legal and regulatory requirements applying to the department’s activity like the Cash and Banking Guide/ Policy, QMS/EMS Policy etc
- Maintain the established Process Controls (Framework) are followed up, raise any gap identified and follow with the relevant PCO and teams responsible to perform them.
- Maintain compliance to all statutory and audit requirements by ensuring that all Primary controls are in place.
- Maintain Process documentations (SOPs or DTPs) up-to-date, meet required quality standards and is accurate.
Mandatory Health and Safety Requirements:
- Staying in sync with all BPs Health, Safety, Security and Environment (HSSE) policies and procedures including, wearing of personal protective equipment (PPE); accident, injury incident and near miss reporting; and the correct use of equipment
- Following all HSSE directions of your line manager or HSSE Manager
- Participating in HSSE training and discussions, workplace inspections and audits, and assist in the resolution of health and safety issues as required
- Contributing to successful implementation of HSSE programmes and initiatives
- Aligning with BP’s Code of Conduct, taking a professional and disciplined approach to working with suppliers, to ensure transparency, consistency and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of relevant laws, presidential decrees and other regulations
- Raising an immediate issue with the T&SL should any concern come to light regarding the ability of a supplier to meet BP HSSE standards.
Qualification & Experience and Competencies
Essential Education and Experience
- Bachelor’s Degree in Economics, Business, Finance, Accounting or related field with relevant language skills.
- Previous accounts receivable, cash application, master data or data analytical /customer service experience (2+ years)
- Shared service centre experience
- Experience dealing/working with sales and external customers
- Good Analytical and numerical skills with financial accounting experience.
- Relevant systems knowledge – AS 400 and SAP
- English, B2-C1
Skills and competencies
- Good interpersonal, influential and decision-making skills in order to manage and maintain good relationships with key stakeholders.
- Able to deal with complex situations while maintaining the right balance of customer and business focus
- Able to consistently review and adapt approach and style to meet ever changing requirements.
- Able to manage conflicting work issues and deadlines to ensure deliverables are met and knows when to escalate urgent matter on timely manner.
- Able to prioritise, handle urgent issues and situations, following through to resolution in a timely manner and focusing efforts to deliver business value, escalating properly if needed
- Able to produce consistently high quality information within tight deadlines
- Being able to work under fast paced environment
- Detail oriented
Why join our team?
At bp, we provide the following environment & benefits to you:
Life & health insurance, medical care package
Flexible working schedule
Opportunity to build up long term career path and develop your skills with wide range of learning options
Family friendly workplace e.g.: parental leave, bereavement and compassionate leave
Employees’ wellbeing programs e.g.: Employee Assistance Program, Company Recognition Program
Possibility to join our social communities and networks
If this role attracts you, apply now!
A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued! Possibility to join our social communities and networks - Learning opportunities and other development opportunities to craft your career path. Life and health insurance, medical care package and many other benefits. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.
Travel Requirement
No travel is expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is a hybrid of office/remote working
Skills:
Accounting policy, Accounting Processes and Financial Systems, Analytical Thinking, Analytics, Business process control, Business process improvement, Customer centric thinking, Data Analysis, Digital Automation, Digital Fluency, Financial Reporting, Internal control and compliance
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Legal Disclaimer:
We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.