Italy - Executive Assistant

Jefferies’ Milan office is recruiting an Executive Assistant to support a team of Investment Bankers, to include 1 or 2 MDs

Key Responsibilities will include:

• Extensive diary management for the MDs including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences
• Booking international business travel, including flights, transfers and accommodation as well as handling travel documentation as necessary
• Inbox management as required by bankers
• Expense processing through Concur for the team to include junior bankers late working meals and taxis
• Maintaining the Jefferies in-house CRM system
• Handling ad-hoc administrative tasks as required.
• Fostering key relationships with staff across the firm
• Highly motivated and proactive, able to work efficiently in a fast-paced environment, thinking innovatively using their initiative
• Strong team player with excellent verbal and written communication skills

Candidate Specification

• A quick learner with the ability to learn the business needs as well as Jefferies’ relevant policies and procedures
• Basic numeracy stills essential together with a comprehensive knowledge of Microsoft Office including PowerPoint and Excel:
• Able to develop and maintain good working relationships throughout the firm with a flexible approach
• Previous experience of supporting senior bankers as well as a team of juniors is essential
• Strong attention to detail
• Excellent spoken English and Italian