IP Admin Senior Analyst

This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings.

We are the largest Intellectual Property Administrative service provider.

Experience, Education, Skills, and Accomplishments

• B.Sc. / M.Sc. , BBA, BCA, BA, MBA graduates with minimum 50% aggregate

• Freshers from 2025-2026 Batch

• Experienced candidates should have a minimum of 18 months of work experience in Backend Operations

• Confident and proactive team player, with good interpersonal skills

• Ability to work independently and efficiently with minimum / no supervision.

It would be great if you also had . . .

• IP Knowledge with experience to work on different IPMS' is added advantage and preferable.

• Good written & verbal communication skills

• Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.

• Strong analytical skills to comprehensively evaluate the data.

What will you be doing in this role?

• Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.

• De-docketing: perform or close the calendared events in IPMS once the requisite action is completed or cancelled, respectively.

• Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.

• Review patent & trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).

• Create and update patent & trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.

• Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.

• Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.

• Facilitate timely filing of all patent and trademarks application & office action response through order letters and other required instructions.

• Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.

• Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.

• Training: Providing OJT’s to new joiners, conducting refresher trainings.

• Audits: Ability to perform internal and PTO Audits is preferred

• Quality Check: Should be able perform docketing Quality audits

• 1st level query resolution

About the Team

The team consists of 10-15 members and is reporting to the Manager Operations.

Core process related responsibilities: IP docketing is the process of tracking deadlines related to the prosecution of patents, trademarks, and copyrights before their respective governing offices. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

• You will be working for works 40 hours/week (8 hrs a day; 5 days a week); you are entitled to get Overtime if you work beyond your working hours.

• This is a permanent job role.