Interior Project Coordinator
Multiple independent entities operating as Allied Fire Protection · Carrollton, TX, US ·
- Employment
- Contract
- Category
- Project management
INTERIOR PROJECT COORDINATOR
JOB DESCRIPTION
Job Responsibilities include but are not limited to:
- Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar construction management software.
- Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools.
- Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules.
- Monitor project progress through regular site visits and updates, ensuring adherence to safety protocols and quality standards.
- Manage document control using Bluebeam or comparable software to review drawings, specifications, change orders, and RFIs (Requests for Information).
- Facilitate communication between all project stakeholders to resolve issues promptly and keep projects on track.
- Support contract administration by reviewing contractual obligations and tracking deliverables throughout the project lifecycle.
- Maintain accurate records of project activities, including daily reports, meeting minutes, and change logs.
- Request Construction Schedule from General Contractor
- Updates POJ spreadsheet
- Maintain Operations Meeting spreadsheet
- Process Change Orders and maintain Change Order Request Log with deadlines for submittal
- Maintain Workmanship Log for punch list tracking on jobs
- Lift Rentals – tracking, call off, transfers and enters POs
- Verify Foreman Packs
- Verify Test Packs
- Follow Ups from Meetings
- Combined notes from Co-CEO, Construction Manager and Estimation Manager
- To Do lists with deadlines for Construction Manager to distribute
- Process Construction contracts
- Job Set Up for Construction contracts
- Set Up Job Folders for Construction
- Issue PO# to vendors
- Process & receive Purchase Orders to push to Accounts Payable.
- Save Materials Quotes – historical data for fab
- Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site
Knowledge:
- High School diploma or GED is required
Work Experience:
- Construction experience required, scheduling, PO and process flow experience is a plus
- Similar industry administrative experience is preferred (renting lifts or heavy equipment with vendors preferred)
Skills and Competencies:
- PROCORE experience is required
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products including Word and Excel
- Proficient in PDF creation
- Must have valid state driver's license and good driving record
Physical Requirements
- 100% Office Setting, including sitting, some bending, some lifting, walking and viewing