Interior Design Coordinator – Hospitality (FF&E)

KEY RESPONSIBILITIES
Design Coordination & Documentation

• Assist in developing design packages for guestrooms and public areas.
• Prepare and organize design presentations, finish palettes, and material boards.
• Support FF&E specification writing, finish schedules, and material indexes.
• Maintain organized project documentation and ensure version control across teams.

Project Coordination

• Coordinate with internal design teams, procurement, and extensively with overseas suppliers and manufacturing partners.
• Track design deliverables and support adherence to project timelines.
• Assist in reviewing shop drawings and coordinating revisions with designers and vendors.
• Follow up with internal and external teams to ensure timely responses and progress.

Vendor & Material Coordination

• Coordinate extensively with overseas suppliers and manufacturing partners.
• Manage communication regarding materials, specifications, timelines, and deliverables.
• Track vendor responses, follow up on outstanding items, and ensure alignment with project schedules.
• Coordinate sample requests, approvals, and material submissions.

Estimation & Pricing Support

• Assist in reviewing supplier quotes and pricing for FF&E items.
• Align specifications with vendor pricing.
• Coordinate with internal teams to ensure pricing reflects project scope and design intent.
• Track revisions and updates to estimates throughout the project lifecycle.

Execution Support

• Assist in ensuring alignment between design intent, specifications, and production.
• Support project handovers from design to procurement teams.
• Participate in internal coordination meetings and track action items.

Site & Field Coordination

• Travel to project sites as required to support field verification and coordination.
• Assist with site inspections and documentation.
• Support the resolution of on-site issues in coordination with the design and project teams.

Qualifications

• 3 to 6 years of experience in hospitality interior design or FF&E coordination.
• Familiarity with hotel brand standards and prototype-based design environments.
• Basic experience with FF&E specifications and shop drawing coordination.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Detail-oriented with strong follow-through.
• Effective communication and coordination skills.
• Willingness to travel as required for project needs.

Software Requirements

• AutoCAD (required)
• SketchUp / REVIT
• Adobe Creative Suite
• Microsoft Excel or Google Sheets
• Experience with Spexx or similar platforms

Compensation

• Competitive salary, commensurate with experience.
• Performance-based, project-related bonus structure.
• This is a salaried role with expectations aligned to project deliverables and team coordination responsibilities.

Work Environment

This position operates within a fast-paced, deadline-driven environment supporting multiple hospitality projects at various stages. Success in this role requires strong coordination skills, adaptability, and the ability to maintain accuracy under pressure.

This role is a pathway to a Designer or Project Lead position, depending on performance.