Inspection Secretary

Job Title: Inspection Secretary

Location: Remote

Job Description: We are seeking a highly organized and detail-oriented Inspection Secretary to join our team. The ideal candidate will be responsible for estimating inspections, coordinating and scheduling inspections, ensuring the timely completion of inspections and reports, and informing the billing department of completed inspections. This role requires excellent communication skills, strong multitasking abilities, and a proactive attitude.

Key Responsibilities:

• Estimate inspection requirements and costs based on client requests and project specifications.
• Coordinate and schedule inspections with clients, inspectors, and other relevant parties.
• Ensure timely completion of inspections and preparation of inspection reports.
• Inform the billing department of completed inspections and provide necessary documentation for billing purposes.
• Maintain accurate and up-to-date records of all scheduled and completed inspections.
• Communicate with clients to address inquiries, provide information, and confirm inspection schedules.
• Collaborate with inspectors to ensure all necessary resources and documentation are available for inspections.
• Monitor inspection progress and follow up on any delays or issues to ensure timely completion.
• Assist with preparing and submitting required reports and documentation to regulatory agencies as needed.
• Maintain organized records of inspection reports, correspondence, and other related documents.

Qualifications:

• Proven experience in an administrative or secretarial role, preferably in the inspection or construction industry.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in record-keeping and documentation.
• Ability to work independently and proactively manage tasks.
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus.

Preferred Skills:

• Experience with scheduling and coordination software.
• Knowledge of inspection processes and industry standards.
• Familiarity with billing and invoicing procedures.
• Strong problem-solving skills and ability to handle inquiries and issues effectively.
• Professional and courteous attitude towards clients and team members.