HR Generalist - exciting opportunity!

Location: Indianapolis, IN (On-site)

Department: Human Resources

Reports To: HR Manager / HR Director

Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and personable HR Assistant to support our Human Resources team with day-to-day administrative functions and entry-level recruiting activities. This is an excellent opportunity for someone early in their HR career who wants hands-on experience across the full range of HR operations, from employee records and onboarding to sourcing and scheduling candidates. This position is based full-time in our Indianapolis office.

Key Responsibilities

HR Administration

• Maintain accurate and up-to-date employee records in the HRIS, including new hires, terminations, status changes, and personal information updates
• Prepare HR-related documents such as offer letters, employment verification letters, and onboarding paperwork
• Assist with benefits administration tasks, including enrollment support, answering routine employee questions, and processing changes
• Help coordinate new hire onboarding, including paperwork completion, orientation scheduling, and equipment/workspace setup
• Ensure compliance with company policies and applicable federal, state, and local employment laws
• Respond to routine employee inquiries and escalate more complex issues
• Support the planning and execution of company events, training, and employee engagement activities
• Generate basic HR reports (headcount, turnover, PTO usage, etc.) as requested

Recruiting Support

• Post job openings to internal and external job boards
• Screen resumes and conduct initial phone screens for select roles
• Schedule interviews and coordinate candidate communication with hiring managers
• Maintain and update candidate records in the applicant tracking system (ATS)
• Assist with job fairs, campus recruiting events, and other sourcing activities
• Prepare letters and coordinate pre-employment steps (background checks, drug screens, etc.)
• Provide a positive candidate experience throughout the hiring process

Office Administrative Support (minor responsibility)

• Periodically answer the front door for visitors and guests
• Contact building facilities in the event of an urgent building issue
• Help ensure employees keep the break room and refrigerator clean and tidy
• Daily responsibility for receiving and routing all office mail, including FedEx

Qualifications

Required

• Bachelor's degree required (Human Resources, Business Administration, or related field preferred)
• 1+ years of experience in an HR, administrative, or office support role
• Strong written and verbal communication skills
• Sound judgment and the ability to handle sensitive situations with tact and professionalism
• High level of discretion and ability to handle confidential information appropriately
• Exceptional organizational skills, with the ability to manage multiple priorities and deadlines accurately
• Excellent attention to detail
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to work reliably and consistently on-site in Indianapolis, IN

Preferred

• Experience with an HRIS and/or ATS platform (e.g., Paycom, ADP, Workday, iCIMS, Greenhouse)
• Prior exposure to recruiting/talent acquisition activities
• Familiarity with basic employment law concepts (FLSA, FMLA, EEOC)

What We Offer

• Competitive pay (based on experience)
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for growth within the HR function
• Collaborative, on-site team environment in Indianapolis