Human Resources Coordinator

Looking for an exciting opportunity to grow your HR career? Join our dynamic HR team and gain hands-on experience in a wide variety of Human Resources matters. If you thrive in a fast-paced environment, enjoy working with people, and value professionalism and continuous learning, we’d love to hear from you! The Mustard Seed Society is seeking a Human Resources Coordinator in Calgary. We are a Christian humanitarian organization whose vision is to build community, grow hope, and support change. Intentionally following Jesus Christ and partnering with the community, The Mustard Seed combats the root causes of poverty in Alberta, British Columbia, and Saskatchewan, working to create positive, lasting change in the lives of the people we serve.

Reporting to the HR Director or designate, the HR Coordinator will provide support in a wide variety of Human Resources matters with a concentration on HR administration, full-cycle recruitment support, training, data entry and benefit support. This role requires support not only to a client group but to the HR needs of the team as a whole. Will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner while demonstrating critical thinking skills.

Employment Type: Full-Time, Permanent
Schedule: Monday to Friday, 8:00AM to 4:00PM
Reporting to: Human Resources Director
City: Calgary
Number of Positions to Fill: 1
RFR #: 2272

DUTIES AND RESPONSIBILITIES:

Recruitment

• Manage and provide full cycle recruitment support including:
• Post vacancies on job boards and remove postings on job search sites
• Update online forms and questions
• Book interviews and create interview packages as required
• Send out offer letters trigger regrets for unsuccessful candidates
• Conduct reference checks as required
• Track background checks, HR policy signoffs and vulnerable sector checks
• Support the practicum student and summer internship programs, as required

Administration

• Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit
• Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation
• Create new employees and enter information into HRIS system
• Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface
• Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials
• Ensure accurate data for tracking work permit eligibility and probationary periods
• Coordinate and facilitate New Hire Orientation and onboarding materials
• In concert with other HR Coordinators, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team
• Responsible for managing new hire benefit enrolment and changes
• Provide administrative support to the HR team as required
• Assist with new HR projects and initiatives when requested

Training

• Ensure all staff are adequately trained according to organizational and contractual requirements:
• register employees in appropriate training
• update certificates in employee files and UKG
• Assist with the annual Training Audit

MINIMUM QUALIFICATIONS AND SKILLS

• Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training
• Background in payroll and benefit administration an asset
• 2+ years’ previous human resources experience in a fast-paced environment
• Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems; SharePoint knowledge an asset
• Meticulous attention to detail, ability to prioritize and strong time management skills
• Ability to work in a team environment and interact effectively with staff at all levels
• Proven critical thinking and problem-solving skills
• Excellent customer service skills with strong skills in maintaining appropriate boundaries
• Integrity, discretion and judgment with tact and diplomacy on confidential matters
• Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential
• Strong organizational skills with effective multi-tasking skills

WORKING CONDITIONS

• Office based role, sitting for extending period. Also standing and walking are required as part of this role.
• Extended computer use
• Mental effort: moderate, periods of high-volume workload
• Fast paced and demanding work environment
• Employees are to be aware that many of our clients may experience difficulties or impairment at times, which could result in them uttering threats, discriminatory statements, and other insults at your person. This may be in a raised voice, or in seeing unpredictable behaviour up to and including the possibility of them becoming aggressive.

• • Training on how to respond is provided, but this is to be considered typical working conditions. Many of our clients are unaware of the impact of these comments.

ADDITIONAL REQUIREMENTS

• An Employment Background Check is required for all positions at The Mustard Seed
• As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.
• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

COMPENSATION & BENEFITS

• The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and wellness days.
• All The Mustard Seed employees have access to the Employee and Family Assistance Program, which provides support for maintaining a healthy work-life balance, addressing mental health concerns, and focusing on personal development in various areas.

NOTE

• Your privacy is important to us. The information we collect is used solely for consideration for employment.
• We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. The Mustard Seed reserves the right to amend job advertisements. No phone calls please.
• Please visit our Careers page to see more job opportunities.