Human Resources Coordinator - Office

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What we offer:

Group Summary:

The Human Resources Coordinator – Office is responsible to carry out a wide variety of duties for the Human Resources Department with a focus on Human Resources Systems, Internal and External Recruiting, Formet Sponsored Programs and providing value added support for the entire HR Department.

This is a temporary position and is posted to cover a leave.

POSITION SALARY:

$69,302.73 - $72,548.96

MINIMUM QUALIFICATIONS:

• Must have Post-Secondary Certificate in Human Resources Management or completion of Post-Secondary Education in Human Resource Management.
• One (1) year work related experience.
• HRIS experience, preferably Workday.

DUTIES & RESPONSIBILITIES:

• Perform all duties and promote themselves in a manner that reflects Formet Expectations, Formet’s Visions/Values through Magna’s Employee Charter.
• Follow and abide by all government, Legal, Magna and Formet rules and regulations.
• Contribute to continuous improvement and cost reduction activities.
• Cover the HR Reception Desk including, but not limited to the items listed below:
  • Listen, respond to (ensuring accuracy of information), or direct for response and follow up on Team Member queries and concerns maintaining a friendly, courteous manner.
  • Answer telephone calls for the Main HR Office in a professional manner.
  • Order sympathy and congratulatory flowers for Team Members as requested.
  • Process incoming and outgoing departmental mail.
  • Issue forms and vouchers in accordance with divisional policy.
  • Maintain the self-serve “form pick-up and drop-off” centre within the HR office.
• Maintenance of all Human Resources Information Systems.
• Maintenance of electronic employee files.
• Assist in maintaining departmental KPIs through data collection and resulting dashboard.
• Provide various system reports upon request.
• Provide administrative support to the Human Resources Department included, but not limited to;
  • Maintenance of team member communication boards for assigned areas of responsibility.
  • Timely, accurate data entry and filing of Team Member status changes and all other personnel activity data (i.e. discipline, property allocation, employment verification etc.)
  • Prepare departmental travel arrangements as required.
  • Maintain the cafeteria Team Member “personal items” communication board.
  • Order office supplies as requested.
• Assist in development and maintenance of divisional programs including, Company Clothing, Promotional Program, Magna Sponsored Programs, Summer Student Programs.
• Maintain both the uniform and personal locker program, acting as a liaison to the uniform representative.
• Prepare monthly newsletters on upcoming events / information.
• Participate in the co-ordination of any company functions (i.e. Children’s Christmas Parties, etc).
• Monitor departmental spending.
• Act as backup for other Office Coordinators and Payroll/Benefits
• Provide administrative support to the Plant Human Resources Coordinators for designated areas of responsibility included, but not limited to;
  • Ensure the effective delivery of support services for the internal posting program including preparation of all requisitioned job opportunities, collection of applications, hiring process summary, follow up letters to unsuccessful candidates if required, personnel announcements, status change paperwork etc.
  • Preparation of presentations for Department and Leadership Meetings
  • Ensure the timely updating of EOS Action Plans, Departmental Goals, Key Performance Indicators and provide reports as required or requested.
  • Preparation of legal and Hotline packages in a timely manner.
  • Preparation of discipline packages.
• Participate in New Hire Orientations or Leadership Orientation when required.
  • Review and provide feedback for externally requested personnel queries (E.g. Service Canada)
• Ensure compliance to all established procedures/standards to this role and resolve discrepancies/deficiencies where required.
• Assist in development of Continuous Improvement initiatives and manage resulting projects to completion and implementation as assigned.
• Maintenance of the Magna Service Award Program. Provide relevant information for use during the monthly team member meetings.
• Responsible for the administration and coordination of company training programs.
• Perform other duties as designated.

Benefits

· Weekly pay via direct deposit.

· Overtime (1.5x) after 44 hours worked.

· Safety shoe, prescription safety glasses and custom molded earplug allowance.

· Company BBQ, holiday parties and company events.

· Corporate social responsibility initiatives - 6k for water walk, support local charities (Hospice of Elgin, Adopt a Family (12 in total), STEGH), Children’s Health Foundation and many more).

· Subsidized cafeteria with daily specials including hot vegetarian options – we are known for our amazing cafeteria! Free coffee, juice, and tea.

· You get to work with a FANTASTIC Team! One Team, One Formet!

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.