Human Resources Business Partner (HRBP) – Sweden

We are looking for a Human Resources Business Partner to provide proactive and hands-on HR support across Sweden. The role will support managers and employees on a broad range of HR matters including onboarding, offboarding, contracts and amendments, benefits administration, employee documentation, absence management, payroll input validation, and HR compliance. In this strategic role, you will be the right hand of the local Senior Country Officer, partnering closely to be a culture driver, and lead the Stockholm office into its next growth phase as an integral part of the leadership team.

In addition to operational HR responsibilities, this role will partner closely with managers on employee relations matters, including performance issues, disciplinary processes, grievances, absence concerns, probation reviews, and other workplace issues of moderate complexity. The HRBP will ensure that cases are managed consistently, appropriately documented, and in line with local labor laws, internal policies, and company values, escalating more complex matters where needed.

This role is ideal for someone who enjoys being close to the business, is highly organized, and can balance strategic partnering with operational excellence. The HRBP will work closely with regional and global HR colleagues, payroll, benefits, legal, and business leaders to deliver a high-quality employee experience and support business objectives across the region.

Main Responsibilities

HR Business Partnering

• Be part of the local leadership team as the representant of the HR function, and bring clarity on all HR and culture subjects
• Partner with managers across Sweden on people matters and HR processes
• Provide practical HR guidance on employee lifecycle matters, team issues, and policy application
• Support organizational changes, workforce planning, and team structure updates
• Act as a trusted point of contact for employees and managers, delivering timely and pragmatic HR support

Employee Relations

• Manage and support employee relations cases, including disciplinary matters, grievances, performance issues, attendance concerns, probation follow-up, and conduct matters

• Guide managers through investigations, documentation, conversations, and follow-up actions in line with company policy and local legislation

• Ensure ER matters are handled sensitively, consistently, and with appropriate escalation of high-risk or complex issues

• Partner with legal, senior HR, and external advisors where required

HR Operations & Administration

• Manage onboarding and offboarding processes in partnership with local and overseas stakeholders

• Prepare and manage employment contracts, amendments, confirmation letters, and other employee documentation

• Monitor internal promotions, salary changes, transfers, and other employment updates

• Manage probationary period tracking and ensure timely follow-up with managers

• Handle leave of absence and sick leave cases and support managers with absence processes

• Support payroll administration by validating HR input and ensuring data accuracy prior to payroll processing

• Maintain employee files and HR systems, ensuring data integrity, compliance, and confidentiality

• Support reporting to local authorities and completion of mandatory surveys and social reporting requirements

• Prepare headcount reports, dashboards, and other HR metrics as needed

Benefits, Vendors and Compliance

• Support local benefits administration and act as a key contact for vendors and brokers across the region

• Coordinate with regional or global compensation and benefits teams on benefit harmonization, renewals, and local updates

• Ensure compliance with local labor laws, HR policies, and administrative requirements across the supported countries

• Monitor legislative or regulatory changes and help implement required updates to HR practices and documentation

Projects and Continuous Improvement

• Contribute to regional HR projects, process improvements, and automation initiatives
• Help drive consistency and best practice across countries while respecting local requirements
• Support employee engagement initiatives, workshops, survey follow-up actions, and other local people activities

Qualifications

• Degree, diploma, or certification in Human Resources, Business Administration, or a related field

• Several years of progressive HR experience, including generalist/operational HR and employee relations exposure

• Good working knowledge of local HR practices and employment law principles, with the ability to navigate country-specific requirements

• Experience handling employee relations matters independently, with sound judgment on when to escalate

• Strong HR administration and operational capability with excellent attention to detail

• Comfortable working with HR systems, reporting, and payroll-related processes

• Strong interpersonal and communication skills, with fluency in English; additional language skills such as Swedish would be an advantage

• Able to manage competing priorities, work independently, and operate effectively in a complex international environment

• High level of discretion, professionalism, and respect for confidentiality

Key Competencies

• Hands-on and operational mindset

• Strong employee relations capability

• Sound judgment and problem-solving skills

• Excellent organization and follow-through

• Collaborative and service-oriented approach

• Ability to build trust with managers and employees

• Resilient, adaptable, and comfortable in a fast-paced environment