Human Resources Associate

Role Responsibilities

• Lead and support full-cycle high-volume recruitment, including drafting job postings, proactively sourcing and engaging candidates, screening resumes, coordinating interviews, managing the applicant tracking system, partnering with external recruiters, and preparing offer letters.
• Build, document, and continuously improve recruiting and onboarding workflows in a growing, environment with limited existing structure.
• Identify gaps, propose solutions, and implement repeatable processes that improve efficiency, consistency, and candidate experience.
• Build strong relationships with hiring managers to gain buy‑in for new processes, tools, and expectations.
• Own and coordinate all aspects of new hire onboarding, including reference checks, new hire orientations, preparing documentation, and organizing communication materials to ensure a smooth transition.
• Serve as a first point of contact for employee inquiries, providing accurate information on policies, procedures, and HR guidelines.
• Support the maintenance and administration of the HRIS, including data entry, auditing accuracy, processing employee changes, and assisting with system updates or enhancements.
• Extract, analyze, and summarize HR metrics using HRIS reporting tools.
• Assist with non-occupational disability case management, including tracking documentation and coordinating return‑to‑work updates.

Required Professional Knowledge, Skills & Qualifications

• Post-secondary education in Human Resources or related disciplines.
• 2–3 years of experience in a Human Resources Associate/Coordinator role.
• Minimum 2 years of high‑volume recruitment experience with proven skills in outbound sourcing and interviewing.
• Experience building or improving recruiting processes in a growing or evolving environment.
• Strong influencing skills with the ability to gain buy‑in from hiring managers and drive adoption of new processes.
• Comfort working in environments without established processes, with the ability to create structure and clarity.
• Strong working knowledge of applicant tracking systems, and current recruitment best practices.
• Exposure to disability claims management processes is an asset.
• Experience working in an industrial, manufacturing, or construction environment is an asset.
• Exceptional verbal and written communication skills, including strong attention to email etiquette and professional correspondence.
• Strong attention to detail, accuracy, and the ability to maintain confidentiality.
• High degree of initiative with the ability to work independently and manage competing priorities.
• Ability to prioritize responsibilities across multiple locations while adapting to a fast‑paced, deadline‑driven environment.
• Demonstrated critical thinking, analytical, and problem-solving skills.
• Strong team orientation with the ability to work collaboratively across all levels of the organization, demonstrating flexibility and adaptability.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join our team! This is an existing vacancy that we are actively looking to fill.

Company Profile

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education.

CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Please note that our hiring processes will involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.