Human Resources Administrator

Job Responsibilities

• Manage and perform day-to-day HR and administrative operations, ensuring all HR-related matters are processed accurately and within the required timelines.

• Handle the full spectrum of monthly payroll processing, including basic salary, allowances, overtime, commissions, deductions, unpaid leave and other payroll adjustments, with a high level of accuracy and confidentiality.

• Process monthly CPF contributions and other statutory submissions, ensuring compliance with prevailing Singapore employment and statutory requirements.

• Prepare and process IR8A, IR21 and tax clearance matters, as well as other relevant employee income tax submissions.

• Administer and maintain government-paid leave and statutory claims, including CPF-related and other applicable government claims.

• Manage statutory payments and submissions, including Foreign Worker Levy (FWL), FWL waiver applications and other applicable statutory requirements.

• Maintain accurate and up-to-date employee records in the HRIS, including employee particulars, salary information, leave, attendance and other HR-related data.

• Manage employee lifecycle administration, including onboarding, confirmation, transfers, promotions, salary adjustments, resignations and other employee movements.

• Assist with foreign worker administration, including work pass applications, renewals, cancellations and related MOM matters.

• Prepare and submit government surveys, manpower reports and other statutory/administrative returns within the stipulated deadlines.

• Maintain and update the Occupational Employment Dataset (OED) and other relevant manpower information on a regular basis.

• Maintain proper and systematic HR documentation and personnel records, ensuring confidentiality, accuracy and compliance with company policies.

• Assist with leave, attendance, medical claims, employee benefits and other HR administrative matters.

• Liaise with employees, government agencies and external service providers on HR, payroll and administrative matters when required.

• Support the HR team in ensuring compliance with Singapore employment legislation and statutory requirements.

• Perform other HR and administrative duties and ad hoc assignments as assigned by management.

Job Requirements

• Diploma/Degree in Human Resource Management, or a related discipline is preferred but not mandatory.

• Minimum 2 years of relevant HR and payroll experience, preferably with hands-on experience managing monthly payroll independently.

• Strong hands-on experience in full-cycle payroll processing, preferably within an environment involving basic salary and commission-based remuneration.

• Good knowledge of Singapore payroll practices and statutory requirements, including CPF, IR8A, IR21, FWL and government-paid leave/claims.

• Meticulous, detail-oriented and highly organised, with strong attention to payroll accuracy and data integrity.

• Able to handle confidential employee and payroll information with a high level of discretion and professionalism.

• Good working knowledge of HR administration, employee records management and HRIS.

• Experience with Info-Tech, SAP and Microsoft Office will be an advantage.

• Good interpersonal and communication skills, with the ability to work effectively with employees at all levels.

• Proactive, responsible and able to work independently with minimal supervision.

• Strong time-management and organisational skills, with the ability to manage multiple deadlines in a fast-paced working environment.

• A good team player who is willing to support both HR and general administrative functions when required.