Human Resources Administrator

• Provide day-to-day administrative support to the Director of Human Resources and the Office of Human Resources.
• Serve as the first point of contact for HR adequately managing and forwarding inquiries to the appropriate persons within the HR department and all other departments for the College.
• Prepare, organize, process, and maintain HR-related forms, correspondence, reports, personnel documentation, and other records.
• Maintain accurate and confidential electronic and physical personnel files in accordance with College policies and applicable laws and regulations.
• Assist with the preparation and processing of employment-related documentation, including new hire paperwork, personnel action forms, employment changes, separation documentation, and other HR forms.
• Monitor HR administrative workflows to ensure required documentation is complete, accurate, and submitted in a timely manner.
• Assist with maintaining HR calendars, deadlines, tracking logs, and departmental records.
• Prepare routine reports, spreadsheets, correspondence, and other administrative materials as requested.

• Provide administrative support throughout the recruitment and selection process, including posting positions, maintaining candidate records, scheduling interviews, preparing interview materials, and processing required documentation.
• Assist with pre-employment requirements, including background checks, reference documentation, employment eligibility documentation, and other required hiring materials.
• Coordinate administrative components of new employee onboarding and ensure required documentation is completed and received.
• Assist with maintaining onboarding checklists and tracking completion of required new hire activities.
• Respond to routine candidate and employee inquiries and direct more complex HR matters to the appropriate HR team member.

• Enter, update, and maintain employee information in the College's HRIS and other HR systems.
• Assist with ensuring the accuracy and completeness of employee data and personnel records.
• Support periodic audits of employee files and HRIS records.
• Assist with tracking employee changes, including hires, transfers, promotions, status changes, leaves, and separations.
• Maintain organized electronic and physical filing systems to support efficient retrieval of HR information.

• Provide administrative assistance with benefits enrollment, employee communications, and benefits-related documentation.
• Assist with tracking required employment documentation, certifications, acknowledgments, and other compliance-related materials.
• Support the preparation of documentation for internal reviews, audits, and regulatory requirements.
• Assist with maintaining employee policy acknowledgments and required HR documentation.
• Protect the confidentiality and security of employee information and exercise discretion when handling sensitive matters.

• Assist the Director of Human Resources with special projects, process improvements, and departmental initiatives.
• Help develop, organize, and maintain HR forms, templates, procedures, and administrative resources.
• Assist with preparation for employee meetings, HR programs, trainings, and College events.
• Identify administrative inefficiencies and recommend opportunities to improve organization, documentation, and workflow.
• Perform other duties and responsibilities as assigned.

• Knowledge of basic human resources principles, practices, and terminology.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments, priorities, and deadlines with accuracy.
• Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, and Teams.
• Ability to learn and effectively use HRIS, applicant tracking, and other administrative systems.
• Strong customer service orientation and ability to interact professionally with employees, candidates, managers, and external contacts.
• Ability to follow established procedures while recognizing when an issue should be escalated to the Director of Human Resources.
• Ability to work independently while also functioning effectively as part of a small HR team.
• Demonstrated commitment to accuracy, professionalism, and service.

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field; or an equivalent combination of education and relevant experience.
• 0–2 years of administrative, human resources, office, or related professional experience.
• Demonstrated proficiency with Microsoft Office applications.

• Previous internship, work-study, or professional experience in human resources or an administrative office environment.
• Experience working with an HRIS, applicant tracking system, or other database-driven system.
• Familiarity with basic employment practices, personnel administration, or HR processes.