HRIS, Payroll & Benefits Specialist

OVERVIEW

The HRIS, Payroll & Benefits Specialist is a hands-on HR operations professional responsible for processing accurate, timely, and compliant payroll and supporting Patriot Bank’s HRIS, benefits, timekeeping, reporting, and related HR processes. The position serves as a payroll resource and provides backup support to the VP, Human Resources team. The incumbent is expected to process payroll with appropriate oversight, identify and resolve routine payroll issues, reconcile payroll results, and help maintain continuity of operations. The role also supports recruitment, onboarding, offboarding, workflow documentation, audits, and process improvements. Success requires hands-on payroll and Paylocity experience, working knowledge of multi-state payroll requirements and benefits administration, proficiency in Excel and Microsoft 365, and the ability to maintain accurate, confidential, and audit-ready records in a regulated banking environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Process and validate accurate, timely full-cycle multi-state payroll, including regular and off-cycle payrolls, employee changes, earnings and deductions, garnishments, taxes, final pay, retroactive adjustments, timecard review, payroll audits, reconciliations, funding files, reports, and employee inquiries; research routine discrepancies and escalate complex matters as appropriate.
• Serve as a Paylocity payroll resource and provide support across HRIS, Benefits, Time & Labor, Reporting, Workflows, Onboarding, Employee Self-Service, document management, and related modules.
• Maintain accurate employee, position, compensation, department, manager, work location, employment status, benefit, and other critical HRIS data; perform regular audits and correct or escalate discrepancies.
• Support the testing and maintenance of Paylocity workflows, approval chains, custom fields, templates, reports, and process documentation; escalate security-role or material system-configuration changes for review and approval.
• Support HRIS enhancements, releases, integrations, vendor tickets, and process improvements in partnership with Human Resources, Paylocity, IT, Finance, Compliance, and other stakeholders.
• Partner with Finance to reconcile payroll registers, tax liabilities, benefit deductions, payroll funding, general ledger mapping, cost center allocations, journal entries, and variances; research discrepancies and prepare supporting documentation for review, approval, and audit purposes.
• Maintain working knowledge of applicable federal, state, and local payroll tax, wage-and-hour, paid leave, garnishment, final-pay, and reporting requirements; support quarter-end and year-end activities, including tax reconciliation, W-2 review, corrections, and coordination with payroll vendors and agencies.
• Support employee benefit administration, including enrollments, qualifying life events, terminations, COBRA coordination, carrier updates, annual open enrollment, deductions, invoice reconciliation, required notices, compliance reporting, and employee inquiries.
• Support Paylocity Time & Labor and other Bank timekeeping platforms; audit timecards, missing punches, exceptions, approvals, overtime, paid time off, leave coding, accruals, and related records before payroll close, and coordinate timely corrections with managers.
• Support recruitment, onboarding, and offboarding activities, including job posting assistance, candidate coordination, onboarding handoffs, HRIS updates, checklist completion, and required documentation.
• Prepare and validate HR, payroll, benefits, compliance, turnover, headcount, compensation, timekeeping, and workforce reports and analyses.
• Maintain confidentiality, appropriate segregation of duties, accurate and audit-ready records, and compliance with Bank policies, internal controls, recordkeeping requirements, and applicable laws.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.