HRIS & Benefits Administrative Coordinator

Location: Home Office - New Freedom, PA (with travel to various Penn-Mar worksites as needed)
Status: Full-Time, Non-Exempt, on-site during probationary period, then hybrid
Reports to: HR Supervisor, HRIS & Operations

Why Join Penn-Mar?

At Penn-Mar, you'll be part of a mission-driven organization dedicated to supporting people to live courageously in pursuit of their best life. We value teamwork, innovation, respect, and continuous improvement. Every role contributes to making a meaningful difference in the lives of those we support and the team members who make our mission possible.

If you're passionate about HR operations, team member support and creating efficient processes, we'd love to hear from you. Apply today and join a team that makes a difference!

We provide:

• Competitive starting pay range of $22.50-$25.00/hour (depending on experience and internal equity considerations)
• Accrue 17 days of PTO your first year (rises to 18 days after your first year) + 11 paid holidays
• Medical, dental, vision, short- and long-term disability insurance
• 403b retirement plan
• Employee Assistance Plan (EAP)
• Extensive paid training, as well as continual opportunities for further job-related education and career advancement
• Tuition reimbursement
• Supportive leadership team who wants to help YOU succeed

As the HRIS & Benefits Administrative Coordinator, you will be responsible for:

• Human Resources Support
  • Maintain digital personnel files and HR documentation within systems such as SharePoint.
  • Ensure the confidentiality, accuracy, and integrity of team member records.
  • Conduct audits of HR files to support compliance and record retention requirements.
  • Process employment verifications and reference requests.
  • Manage team member lifecycle transactions, including new hires, transfers, and terminations within the HRIS.
  • Update and maintain team member information and HRIS records.
• Benefits Administration
  • Support annual benefit open enrollment and communications for team members.
  • Assist with administration of team member bonus programs.
  • Reconcile benefit invoices and resolve discrepancies with vendors.
  • Serve as a backup for new hire benefits orientations and enrollment activities.
  • Escalate urgent or complex benefits issues to appropriate HR staff.
• General HR Operations
  • Provide administrative and clerical support across HR functions.
  • Respond to team member inquiries with professionalism and care.
  • Support HR events and initiatives, including health fairs, benefits education, and team member appreciation and recognition programs.
  • Deliver exceptional customer service to team members, vendors, and external partners.
  • Assist with special projects and other duties as assigned.

Required Qualifications

• Associate's degree + 3 years of administrative/support experience (candidates with a Bachelor's degree and less than 3 years of experience are strongly encouraged to apply!)
• Experience working within an HR function preferred
• Experience supporting benefits/open enrollment preferred
• Experience with HRIS and payroll systems preferred
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong customer service and interpersonal abilities
• Ability to maintain confidentiality and exercise sound judgement
• Exceptional attention to detail and organizational skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Collaborative approach and ability to build positive working relationships

Penn-Mar is an Equal Opportunity Employer and is committed to diversity and inclusion.