HR Specialist (Recruiting & Payroll)

Job Description

Job:

HR Specialist

EEOC:

Admin Support

Status:

Full-time, Non-Exempt

Department:

Finance / Human Resources

Position Overview:

The HR Specialist owns an accurate and timely payroll administration and supports the full recruiting lifecycle for Eye Consultants of Atlanta. The role coordinates sensitive employee data, payroll-cycle controls, onboarding and offboarding, candidate sourcing and communication, interview logistics, recruiting reporting, and cross-functional handoffs. Success requires confidentiality, careful documentation, responsive service, and the ability to shift between recurring payroll deadlines and variable recruiting demand.

Responsibilities:

The position combines payroll administration (approximately 40% of current workload) and recruiting/talent acquisition (approximately 60% of current workload).

Payroll:

• Coordinate payroll preparation, adjustments, mileage, bonuses, retroactive pay, salary changes and final entries.
• Track open payroll items and follow up on missing approvals, timecards, and employee information.
• Review payroll previews, zero-earnings reports, and exceptions before processing.
• Process direct-deposit changes using appropriate identity verification and approval controls.
• Produce post-payroll reports, management reporting, FSA check requests, and weekly hours reports.
• Prepare month-end payroll reports and support payroll journal entry documentation.
• Process onboarding and offboarding documentation, including HRIS and IT handoffs.
• Maintain employee records in iSolved, DocuSign and SharePoint with complete audit support.
• Support off-cycle payrolls, live checks, quarterly reporting, and other time-sensitive exceptions.
• Retain evidence of approvals and changes for payroll, HRIS and employee master-data activity.
• Escalate unresolved discrepancies, fraud indicators, access concerns or deadline risks promptly.
• Protect confidential payroll, compensation, banking and personal employee information.

Recruiting:

• Manage assigned requisitions and recruiting priorities with hiring managers.
• Source, identify and engage qualified candidates through approved channels.
• Screen candidates for role requirements, experience, availability and compensation alignment.
• Coordinate interviews, candidate communication, feedback and next steps.
• Maintain accurate candidate status, notes and documentation in recruiting systems and files.
• Prepare recruiting reports and provide timely pipeline and activity updates.
• Participate in weekly recruiting calls and stakeholder meetings.
• Coordinate offers, pre-employment steps and handoff to new-hire orientation and onboarding.
• Support unemployment-related documentation and employment inquiries as assigned.
• Monitor aging requisitions, bottlenecks and candidate experience risks.
• Apply consistent, job-related selection practices and protect the candidate's confidentiality.
• Flex recruiting effort around payroll deadlines and escalate competing priorities.

Qualifications:

• 3+ years of payroll, HR operations, recruiting or closely related experience.
• Demonstrated payroll-cycle administration and candidate coordination experience.
• Strong Excel and reporting skills; comfortable reconciling detailed data.
• Experience with an HRIS/payroll platform; iSolved experience preferred.
• Strong written and verbal communication with employees, candidates and leaders.
• Ability to handle confidential information with sound judgment.
• Ability to meet deadlines.
• High school diploma required; associate or bachelor's degree preferred.
• Core competencies: accuracy and control awareness; deadline management and prioritization; candidate and employee service orientation; clear documentation and follow-through; discretion and professional judgment; problem solving and escalation; adaptability during payroll and hiring peaks.

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by the Supervisor.

PHYSICAL REQUIREMENTS (MediumMax 25lbs) Lifting 25 lbs max; Carrying of objects up to 25 lbs; Frequent sitting with ocassional standing & walking, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators and environmental conditions may vary depending on assigned work area and work tasks.

As part of the hiring process, Eye Consultants of Atlanta may conduct background checks and drug testing to ensure a safe and secure workplace. Offers of employment are contingent upon the successful completion of these screenings. By submitting your application, you acknowledge and consent to these procedures in accordance with applicable laws and regulations.

Eye Consultants of Atlanta complies with all state and federal regulations related to background checks and drug testing and maintains strict confidentiality of all results.