HR Representative - Riverhead, NY

This position provides a wide variety of complex and diversified HR skills. Included are technical, clerical, and administrative support, including word processing, database manipulation, spreadsheet development, maintains personnel records, data, and files.

The Association HR Representative will provide administrative support, and coordination for assigned local human resources responsibilities. This position will perform a moderate amount of complex tasks to support the Association within the Human Resources area. This position will work closely with the Human Resource Manager to ensure that functional area best practice recommendations under established time frames. This position will perform job duties with a high level of initiative and discretion while maintaining a high confidentiality level. This position will assist in the Summer Camp process which includes talent acquisition, onboardings, and orientation.
The Association HR Representative will provide administrative support, and coordination for assigned local human resources responsibilities. This position will perform a moderate amount of complex tasks to support the Association within the Human Resources area. This position will work closely with the Human Resource Department to ensure that functional area best practice recommendations under established time frames. This position will perform job duties with a high level of initiative and discretion while maintaining a high confidentiality level. This position will assist in the Summer Camp process which includes talent acquisition, onboardings, and orientation.

Required Qualifications:

• HS Diploma or Equivalent Education or experience relevant to the role of the position.
• Proficient in computer operations of the Windows operating system, Microsoft Office Suite including Excel.
• Ability to communicate clearly. Verbally and written to understand and effectively carry out standard programs and instructions.
• Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, maturity, and the ability to handle confidential, sensitive information.
• Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work promptly and within established deadlines.
• Ability to work in an office setting, with occasional to frequent distractions and opportunities to demonstrate positive collaboration amongst staff, visitors, and the public
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Ability to meet travel requirements associated with this position.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours

Preferred Qualifications:

• Prior knowledge of HR and payroll processes
• Prior experience with HRIS and/or Talent Acquisition

Administrative Direction - 5%

• Assist HR Manager with planning the roll-out of HR systems, transactions, and related policy changes, such as Workday.
• Assist HR Manager with anticipating and planning for overall Association staffing needs.
• Assist with developing workforce development including, but not limited to training materials, procedures, and strategies to enhance the HR knowledge and expertise at the local level.

Administrative Management - 5%

• Assist with advising employees on Human Resource policy and procedures as necessary.
• Ensure that the Association complies with required Compliance Trainings, annual compliance, and other required Civil Rights plans & postings.
• Ensure that all required civil rights and employment information are posted clearly in the office.
• Assist HR Manager in setting up 4-H summer camps including talent acquisition and ACA certified.

Administrative Coordination/Operation - 85%

• Serve as the Association Human Resources Representative under the direction of the HR Manager.
• Provide Human Resources functions including, but not limited to:
  • Update legal postings as appropriate and implement Human Resources best practices as identified.
  • Process benefits with all new hires to comply with established policies and procedures.
  • Assist in the onboarding and orientation of new hires, camp staff, interns, and volunteers.
  • Complete special reports and projects relating to Human Resources as appropriate, including Workday reports, social media posts, maintaining personnel files, filing, tracking mandatory staff training, and other projects that may arise.
• Provide administrative support for Human Resources functions including, but not limited to:
  • Work in concert with HR Manager to update policy manual.
  • Work in concert with HR Manager to coordinate and implement all hiring procedures to include: creating and placing position advertisements, position announcements, supporting search committee chairs, conducting background screenings as appropriate, and maintenance of search files in order to meet the Association and system requirements.
  • Review and process Workday transactions as assigned.
• Coordinate with HR Manager affirmative action/EEO compliant hiring procedures to include position advertisements, salary transparency, position announcements, supporting search committees, conducting background/DMV screenings, and maintenance of search files to meet the Association and system requirements.
• Maintain all personnel files/records with the utmost confidentiality.
• Forward motor vehicle screen data to PW Wood for clearance to drive on behalf of the Association.
• Other support duties as assigned.

Professional Improvement - 5%

• Prepare for and actively participate in staff training and meetings.
• Participate in staff evaluation processes as instructed.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety

Applied to all duties and functions.

• Support the Association to maintain a safe living and working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified

POSITION DETAILS:

Salary: $23-27 per hour

Schedule: NONEXEMPT – Reg: 25 hours/wk

No relocation or VISA Sponsorship available

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 or via email at [email protected]

Job Title:

Association HR Rep

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Ashley Downs

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.