HR Business Partner - Payroll

Our client is currently recruiting for the position of HR Business Partner – Payroll based in Aberdeen

CONTEXT:

As Payroll HR Business Partner, you will act as the key payroll subject matter expert, overseeing the delivery of an accurate, compliant, and efficient payroll service through our managed payroll provider. You will ensure all statutory payroll reporting requirements are met, including RTI submissions, year-end activities, P11D reporting, and pension-related data reporting. Working closely with HR, Finance, employees, and external providers, you will provide guidance and support on payroll, taxation, pension, and salary-related matters, ensuring compliance with legislation while delivering a high-quality employee experience. The role also plays a key part in driving continuous improvement and maintaining robust payroll processes and controls.

MAIN ACTIVITIES:

General:

• Deliver a full‐cycle employee payroll processing for multiple locations in the UK, including employee deductions in line with the different company policies, contractual terms and legislative compliance.
• Plan, control and organise all processes to enable all payroll tasks to be completed on time and accurately.
• Ensure the payroll payment cycle is maintained at all times and that employees are paid on time and accurately while maintaining a complete audit trail.
• Manage, control and validate the monthly reconciliation of salaries, income tax and NI deductions and remittance to HMRC.
• Manage monthly reporting for Branches: Financial, Pension Scheme & Computershare etc
• Liaise with UK affiliates HR teams on all aspects of payroll
• Work collaboratively and effectively with affiliates to implement the company’s compensation and benefits schemes from a payroll perspective.
• Co‐ordinate the completion of documentation throughout the year, managing relationships with 3rd party providers to ensure that correct payments, reports and returns are made to occupational pension schemes, HMRC and other third parties.
• Respond to Audit requests as and when required, including annual payroll and pension audits
• Ensure all payments to leavers are processed correctly through PAYE. Where leavers need to be restored to the payroll system, ensure compliance with correct ‘Payment after Leaving’ Tax and National Insurance.
• Manage the UK PAYE payroll administration of all employees being expatriated and returning from expatriation. Ensure employees expatriated to TGI are taxed correctly for the remainder of the current tax year to ensure the correct income tax has been deducted at the end of the tax year.
• Actively seek efficiency savings across all areas of responsibility and as necessary share any proposals for process improvements with Payroll & Systems Lead
• Provide monthly provision of statistical information to Govt Office of National Statistics.
• Ensure Managed Payroll Provider has reconciled the year end submission to HMRC correctly for statutory deductions from pay for tax year. Ensure Managed Payroll Provider provides accurate and timely employee P60’s
• Responsible for reconciliation of Payrolled Benefits, calculation of Employers Class 1A National Insurance and subsequent payment to HMRC.

Pensions:

• Ensure the payroll system rules are maintained by Managed Payroll Provider for pension plans in the UK (heritage and standard DC plans), including various accrual rates for employees/employers in those plans. Ensure deductions are made as per salary sacrifice in accordance with pension rules.
• Reconcile and provide monthly and annual DC Heritage and DC pension plan data files to Pension administration.
• Ensure AVCs are deducted in accordance with UK Scheme Rules

Company Campaigns:

• Implement salary reviews and payment of merit bonus ensuring correct treatment of pay and bonus for pension purposes.
• For share schemes calculate and process the taxable share income through payrolls for statutory PAYE & NIC treatment including annual Capital Increase subscription discounts/free shares and Performance Shares at the end of the vesting period. Capture loans for P11D purposes.
• Supporting affiliates on Gender Pay Gap Reporting and other ad‐hoc reporting requirements for both Internal & external providers.

SPECIFIC REQUIREMENTS:

• Demonstrable experience in payroll administration, with strong knowledge of PAYE, National Insurance and pension legislation, regulations, and procedures.
• Ability to work with a high degree of autonomy, accountability, and professional judgement within a specialist payroll environment.
• Strong numerical and analytical skills, with advanced proficiency in Microsoft Excel and other payroll-related systems.
• Commitment to maintaining strict confidentiality and handling sensitive employee information with discretion.
• Excellent communication and interpersonal skills, with the ability to build effective relationships and communicate confidently with employees at all levels.
• Proven ability to interpret, apply, and keep up to date with changes in PAYE legislation, budget updates, and company policies and procedures.
• Strong problem-solving skills, with the ability to investigate and resolve complex payroll issues.
• Expertise and knowledge to design and implement simplified processes and procedures for complex payroll requirements.
• Good understanding of business operations and a knowledge of HR processes and functional areas.
• Highly organised, with a proven ability to manage multiple tasks and deadlines while maintaining exceptional attention to detail.

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/084080


People are our business worldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.