HR Admin Assistant

Employee Management

• Monitoring of employee daily attendance, and welfare including sourcing and liaising with dormitory operators
• Sourcing and registering training courses for employees
• Timely renewal on employees work pass
• Internal Training for employees and Workers

Inter-Section/ Departmental Coordination

• Covering for colleagues’ duties when required to ensure smooth workflow and operations across teams, collaborate with other departments as needed.

Administrative & Documentation Tasks

• Maintain and update employee databases, ensuring accurate and up-to-date information
• Organize and file documentation records
• Provide administrative support for Management meetings, and other related events such as company D&D, retreat or luncheon etc.
• ISO, BCA and Bizsafe renewal procedures
• Perform ad-hoc administrative tasks as assigned by the HR Manager or Management Team
• Incidental reporting
• Plan and streamline all administrative procedures
• Disseminate company policy effective across the organization
• Yearly renewal of Company Insurance Policy
• Works closely with Operations and HR team on workers administrative issues
• Liaise with IT vendor on IT repairs and maintenance of laptops, servers, mobile phones

Requirements:

• ITE/Diploma Fresh Graduates are welcome
• Highly motivated and organized individual with a flexible approach to work
• Excellent attention to detail
• Ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety
• Familiar with Microsoft Office
• Good command of spoken, written English and ability to deal with all issues of foreign workers