Healthcare Legal Assistant

Arnall Golden Gregory LLP (“AGG”), an Atlanta-based law firm with approximately 200 attorneys, is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Atlanta Office through the performance of administrative duties for the Healthcare/Life Sciences Practice Group. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of three to five years of experience as an administrative assistant, preferably in a legal environment. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including software packages currently being used by the Firm. The specific requirements for this position include, but are not limited to those outlined below.

Position Reports to: Healthcare/Life Science Practice Leaders and Attorneys; Legal Support Team Supervisor

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

• Provide excellent client service in communications with clients and executives from diverse backgrounds through email, correspondence, and phone
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Proficient in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint)
• Revise, edit, and govern high volume of contacts in Outlook
• Manage electronic correspondence and files via Firm’s document management system
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• Coordinate and manage travel arrangements
• Manage daily calendars and deadlines
• Coordinate and schedule internal and external meetings
• Preparation of monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Responsible for time entry into Firm billing system
• Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
• Open new client/matter files per Firm procedures
• Compose, revise, format, and edit documents
• General administrative duties
• Overtime and flexibility will be required on occasion
• Other duties/tasks as assigned

Required skills:

• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Power PDF/Outlook
• Must demonstrate good problem-solving skills

Education and Experience Requirements:

• A Bachelor’s Degree is preferred
• At least three (3) years’ experience in above skill areas

Mental/Physical/Environmental Requirements:

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail and other office equipment on a regular basis
• Must be able to express and exchange ideas by means of the spoken word.
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills

FLSA Status

Non-Exempt

Hours – Full Time:

Full-time; 9:00 am – 5:30 pm Monday-Friday (1-hour lunch)
Overtime and flexibility may be required

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The requirements for this position include, but are not limited to those outlined above. It is the employer’s discretion to add to or change the duties or requirements of this position at any time.